Administrative Support Agent, Class I

7 days ago

SainteFoy, Canada Champlain Regional College Full time

**Posting Number**: LAW-S25-26-3576

**Job Title**: Administrative Support Agent, Class I

**Constituent College**: Champlain - St. Lawrence College

**Work Location**: Quebec (Borough of Sainte-Foy)

**Service**: Academic Services

**Reporting to**: Coordinator of administrative services, auxiliary services, and student services

**Job City**: Quebec

**Position Status**: Regular Full-time
- Reporting to Mr. Timmy Jones, Coordinator of administrative services, auxiliary services and student services, the incumbent will perform a variety of administrative and customer service duties for the academic and continuing education sectors of the college.

What you'll conquer every day
- Answer, transfer, and place telephone calls and provide information of a general nature.
- Greet, inform, and guide students and visitors to the Campus in accordance with established procedures.
- Prepare various texts and graphs using word processing and spreadsheet software.
- Provide all photocopying services (except exams).
- Receive and distribute in-coming mail including internal mail from students and staff.
- Prepare outgoing mail and bring mail to the main post-office on occasion.
- Enter all room reservations on the central room reservation system.
- Post notices on the bulletin boards.
- In charge of the ‘Lost and Found’ objects of the students
- Distribute mailbox, office and elevator keys and provide photocopier access codes.
- Keep a registry to monitor the lending of the ‘Master Key’.
- Distribute and collect all types of forms from the students.
- Report malfunctioning of parking system to the Buildings and Grounds personnel.
- Control parking gates for visitors from the reception computer.
- Distribute and collect fees for printing and photocopy cards.
- Receive faculty absence notices and enter information in the system
- Provide when needed support to the administrative and auxiliary services coordinator
- Perform all other related tasks

**Requirements**:

- What makes you the one
- A diploma of vocational studies (DEP) in an appropriate specialty or a secondary school diploma or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.
- Great attention to detail;
- Show confidentiality;
- Excellent communication skills;
- Ability to establish interpersonal relationships and to work in a team;
- Proficient in English and French, both oral and written;
- Proficient with the Microsoft Office Suite;
- Ability to work with online platforms;
- Knowledge of the Cégep network.

**Required Tests**: Language test

**Work Schedule**: 35 hours per week

**Salary Scale**: Between 24,36$ and 27,24$ per hour

**Anticipated Start Date**: 2025-07-09

**Start of Posting Period**: 2025-06-23

**End of Posting Period**: 2025-07-08

**Comments**:
We thank all applicants for their interest, however only those selected for an interview will be contacted.

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