HR & Payroll Administrator

**Job Title**:HR & Payroll Administrator

**Location**:40 Samor Road, Toronto

**Job Type**: Full-Time / Permanent
**Department**: Human Resources
**Reports To**: Director, Human Resources

Base salary: Starting from $60,000 based on qualifications and commensurate with experience

**WE ARE**:Since 1979, Aptus has specialized in supporting people with complex needs, including those who have a dual diagnosis mental health disorder. To meet these needs, Aptus has a comprehensive clinical team, including Occupational Therapy and Behaviour Services teams.
- “How we care for, nurture, and respect the choices of each individual, helping them to live fully and as members of the community,” that’s what Aptus is all about,” ~ Queba Nongmiseh, Team Manager_

**YOU ARE**: Passionate about working with those with disabilities. Creative, curious and able to build relationships, you never stop learning, thrive on constant change and celebrate the developmental wins of the people you support every chance you can. Overall, you will have a direct impact on improving the lives of our clients, their families and the community.

**WHAT YOU WILL DO - ESSENTIAL RESPONSIBILITIES**

The Program Supervisor at Aptus Treatment Centre reports to the Team Manager and is a member of the management team. The Program Supervisor will provide leadership, support, resource management, quality planning, implementation, monitoring and evaluation to ensure ongoing alignment with the Mission, Vision, and Values of the organization.

The Program Supervisor provides guidance, direction, coaching and mentorship for direct support professionals and team leads to ensure that they are honoring the needs and interests of the people we support. The Program Supervisor will ensure that resources and supports are aligned with peoples’ outcomes and reflect personal, social, cultural, spiritual, recreational and community preferences and interests.

The Program Supervisor supports the team to sustain quality, person-directed services and leads teams to respond to and navigate through changes successfully.

The Program Supervisor exemplifies and leads teams to fulfill the Organization’s Mission, Vision, and Values.

**About the Role**:
We are seeking a dedicated and detail-oriented HR & Payroll Administrator with hands-on experience in payroll and benefits administration within a unionized environment. This critical role is ideal for someone who thrives in a fast-paced setting, has a passion for employee service, and demonstrates the highest standards of accuracy and integrity in managing sensitive HR data.

**Key Responsibilities**:

- Administer and process bi-weekly payroll and benefits with accuracy and compliance.
- Reconcile HR, payroll, and benefits data to ensure integrity and consistency across systems.
- Maintain and update employee records, ensuring accuracy and confidentiality at all times.
- Provide guidance to employees on payroll, benefits, and HR policies in a customer-focused manner.
- Support union-related payroll and benefits processes in accordance with collective agreements.
- Assist in scheduling interviews, meetings, training sessions, and other HR-related activities.
- Collaborate with the broader HR team on various initiatives and employee support services, including recruitment and internal moves.
- Generate reports and analytics as needed for audits, reviews, or internal use.
- Provide administrative support for internal reporting processes, including organizing and tracking staff incident reports and assisting with the WSIB documentation. Ensure all required forms are completed accurately and submitted on time. Maintain organized records, follow up on missing information, and assist with preparing documentation in accordance with internal procedures and compliance standards.
- Stay up to date with relevant legislation, payroll regulations, and best practices.
- Ad-hoc HR projects as assigned.

**What You Bring**:

- Post-secondary education in Human Resources or related field is a must.
- PCP or other HR/payroll-related designation is an asset.
- Proven experience in HR and payroll administration in a unionized work environment.
- Strong knowledge of payroll systems (Experience with Dayforce, Ceridian, or any other HRIS systems), benefits administration, and employment legislation.
- Exceptional attention to detail and a proactive approach to data accuracy and problem-solving.
- Demonstrated ability to handle employee and organizational information with the utmost confidentiality and discretion.
- Excellent communication and interpersonal skills with a customer-oriented mindset.
- Demonstrated ability to perform well under pressure and handle multiple, competing priorities.
- Passionate about supporting employee success and contributing to a positive workplace culture.
- Highly organized with the ability to manage multiple priorities and meet deadlines.
- Tech-savvy, with proficiency in MS Office Suite and HRIS/payroll systems.

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