Administrative Support 08

**Position Details**:
**Posting #**: 30515
**Department**:Operating Room
**Employee Type**:**Regular, Full Time
**If Temporary, Number of Weeks**:
**Union**:**CUPE
**Openings Remaining**:**1

**Schedule**:
**Work Days**: Monday to Friday
**Time of Day**: Days
**Shift**: 7.5 hour
**This position may be scheduled at any of the following sites**: Charlton Campus (Hamilton Downtown)

**Application Dates**:
**Opening Date**: 20/02/2025
**Closing Date**: 27/02/2025 Applications must be received online by 12:00 midnight on the Closing Date

**Position Description**:
***:
This role is to provide administration support to Peri-operative program specifically the Operating Room, Minor Procedure and Medical Processing Department through a variety of administrative tasks in partnership with shipping/receiving, strategic sourcing and buyer duties.

**QUALIFICATIONS**:

- Minimum grade 12 diploma or equivalent plus 1-year post-secondary and/or training in office administration
- Two years' experience clerical/administration support in fast paced hospital setting
- Two years' experience in Operating Room or similar setting
- Medical terminology certificate preferred
- Knowledge of surgical instruments, supplies and equipment is crucial
- Intermediate skill level is required for MS Word and Excel and spelling
- Basic typing speed level is required
- Clerical testing may be required as part of the selection process
- Basic skill level is required for medical spelling and medical terminology
- Maintain excellent interpersonal relationships while handling multiple tasks, frequent interruptions and stressful situations

**RESPONSIBILITIES**:

- Works collaboratively with Material Coordinator Registered Nurses and Specialty Resource Nurses (SRN) in the ordering, management and invoicing of operating room supplies and consignment stock
- Develops and maintains documentation and spreadsheets regarding invoices, special orders, repairs, maintenance and biomedical orders
- Responsible for escalating to Materials Coordinator/Nurse Manager when there are discrepancies with invoices, orders, repairs and consignment equipment
- Works collaboratively with MDR and Materials Coordinator regarding damaged or broken equipment. Includes shipping, tracking, invoice validation and completion of repairs.
- Performs reception duties, directing hospital employees and visitors as required
- Triages incoming calls, answering immediate concerns and referring calls as required. This includes the mail distribution and faxes
- Coordinates all non-stock ordering for OR via HEMM
- Arranges and verifies the delivery of supplies via courier. Confirms package invoice with received products
- Maintains, verifies and resolves discrepancies of invoices include blanket orders. Provides monthly update related to blanket orders status to Materials Coordinator and Nurse Manager
- inputs building services/biomed workorders
- Coordinates and manages the OR locker assignment for OR staff, physicians, leaners
- Verifies and resolves discrepancies in Basware.
- Assists those requiring assistance for entry to the OR, access to scrubs via the Scrubex.

**WAGE RATE**:
Hourly: $28.19....$29.40....$30.61 (plus 14% in lieu of benefits)
- St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the _Mission, Vision, and Core Values_ of SJHH._

**We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.