Administrative Clerk Secretary

2 days ago

Richmond Hill, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**

Reporting to the Manager/Supervisor, is responsible for providing administrative and clerical support to the assigned department program, including scheduling, prioritizing and coordinating day-to-day work performed by the management staff/supervisor; preparing and processing correspondence, reports, minutes and presentations; tracking and monitoring project and program-specific activities; maintaining the filing system; and distributing incoming and outgoing communications via mail and electronic media.

**MAJOR RESPONSIBILITIES**
- Provides support to the managers/supervisors by preparing charts, forms and spreadsheets; compiles and collates materials.
- Assists in various specialized project tasks related to program and service delivery, including database monitoring and project monitoring activities.
- Organizes meetings, prepare agendas, take minutes for Branch/Unit meetings and meetings with external stakeholders/partners; prepares and distributes minutes to appropriate staff.
- Completes purchase/cheque/payment requisitions, including obtaining the appropriate authorizing signatures, affixing cost distribution forwarding coding.
- Distributes documents, maintains associated lists and issues receipts for monies received, as applicable to the program/service.
- Investigates irregularities/discrepancies in billings with consultants, contractors and suppliers, as applicable to program/service.
- Logs daily statistics and prepares reports on service delivery
- Compiles statistical and other data to prepare reports and documents related to services provided.
- Responds to inquiries or requests for information from other employees, departments and the public.
- Answers incoming calls (Helpdesk) from Regional staff requiring service including emergency situations; utilizes specialized software to log information/work orders in accordance with program/service.
- Provides reception/switchboard relief and back-up duties to other clerical support positions, as required.

**QUALIFICATIONS**
- Post-Secondary certificate/diploma in Business/Secretarial Science (one (1) year or more) or related program or approved equivalent combination of education and experience.
- Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment.
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management and report generation.
- Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems, including security measures.
- For Transit Enforcement and Security Only - Satisfactory Police Criminal Background Check.
- Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.

  • Secretary / Administrative / HR / Receptionist

    1 week ago

    Richmond, British Columbia, Canada Novalink Logistics Inc Full time

    About Us:Novalink Logistics Inc. is a leading logistics provider specializing in freight forwarding, customs brokerage, and comprehensive supply chain solutions. We are committed to delivering reliable, efficient, and tailored services to our clients. As our business continues to grow, we are seeking a dedicated, detail-oriented professional to join our...

  • Unit Secretary

    1 week ago

    Richmond Hill, Ontario, Canada Mackenzie Health Full time

    Job DescriptionIn collaboration with nursing, other hospital staff and various community services, provides clerical and administrative support to maintain a progressive, efficient, organized healthcare environment that further enhances the patient and staff experience. The Unit Secretary operates, maintains and orders different types of office and hospital...

  • Secretary

    2 weeks ago

    Richmond, Canada Quarterdeck Resort & Marina Full time

    **Secretary** North Coast Hotel Resort Ltd. - Richmond, BC **Job description** We are currently seeking a **Secretary **to join our team at Head Office, in Richmond. If you are interested in the position, please review the posting below and prepare and send in a cover letter and resume. **Job Purpose Summary** The **Secretary **is responsible for...

  • Seasonal Program Administrative Clerk

    4 days ago

    Richmond Hill, Canada Christian Horizons (CA) Full time

    **CANADA SUMMER JOBS TEMPORARY POSITION (Approx. 9 weeks)** **THREE (3) PART-TIME SEASONAL PROGRAM ADMINISTRATIVE CLERKS** (30 Hours/Week) **CENTRAL DISTRICT, RICHMOND HILL** The Seasonal Program Administrative Clerk provides administrative support to the designated locations, assisting the Program Managers (PMs) with clerical and administrative duties....

  • Legal Assistant

    4 days ago

    Richmond Hill, Canada Herman Tse Professional Corporation Full time

    Looking for a Legal Assistant / Legal Secretary / Law Clerk for a busy real estate law firm. Great opportunity in a busy law office, mostly in real estate, commercial and general practice. Preferably Trilingual - fluency in English, Cantonese, Mandarin. Above average computer and typing skills required. Multi-tasking and attentive skills are...

  • Legal Assistant

    2 hours ago

    Richmond Hill, Canada Herman Tse Professional Corporation Full time

    Looking for a Legal Assistant / Legal Secretary / Law Clerk for a busy real estate law firm. Great opportunity in a busy law office, mostly in real estate, commercial and general practice. Preferably Trilingual - fluency in English, Cantonese, Mandarin. Above average computer and typing skills required. Multi-tasking and attentive skills are...

  • Order Desk/ Administrative Clerk

    2 weeks ago

    Richmond Hill, Canada Spazio International Inc Full time

    Some of the duties are, but not limited to: - Process incoming orders. - Data Entry - Provide customers with information on products and order status. - Invoicing - Prepare shipping documents and custom paper works - Tracking shipments - Check/Maintain Inventory - Performing Administrative Activities - Performing day-to-day administrative tasks such as...

  • Medical Office Secretary

    3 hours ago

    Richmond Hill, Canada Maya Physio & Health Inc. Full time

    Maya Physio & Health is a Multidisciplinary Rehabilitation Clinic Located in Richmond Hill. We are currently looking for an office administrator/Secretary in our clinic. The position is available effective immediately. - Fluent in English, Verbal, Listening, and writing communication. - Have good computer knowledge with fast and accurate typing skills. -...

  • Unit Secretary

    4 days ago

    Richmond Hill, Canada Mackenzie Health Full time

    Job Description In collaboration with nursing, other hospital staff and various community services, provides clerical and administrative support to maintain a progressive, efficient, organized healthcare environment that further enhances the patient and staff experience. The Unit Secretary operates, maintains and orders different types of office and hospital...

  • Real Estate Secretary

    2 days ago

    Richmond Hill, Canada Mid-land Group Realty Inc. Full time

    Mid-land Group Realty Inc. is currently seeking a Part-time Real Estate Secretary to join our team. As a Real Estate Secretary, you will be a crucial support member, ensuring the smooth functioning of our office and providing administrative assistance to our team of Realtors. **Working Hours**: Saturdays: 10:00 AM - 4:00 PM Weekdays: Occasional work may be...