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Secretary

3 weeks ago

Richmond, Canada Quarterdeck Resort & Marina Full time

**Secretary**

North Coast Hotel Resort Ltd. - Richmond, BC

**Job description**

We are currently seeking a **Secretary **to join our team at Head Office, in Richmond.

If you are interested in the position, please review the posting below and prepare and send in a cover letter and resume.

**Job Purpose Summary**

The **Secretary **is responsible for supporting admin duties such as screening and interviewing applicants; orienting new employees; administering employee benefits programs; ensuring effective records of administrations; organizing meetings; accompanying guests and building relationships, and other similar duties.

Effective writing and verbal communication skills, organizing and maintaining company files, and professionalism are essential qualifications for this position.

**Key Responsibilities and Accountabilities**
- Maintaining human resources records by recording new hires, transfers, terminations, changes in job classifications, and merit increases; tracking vacations, and sick and personal time.
- Accompanying senior management or CEO in important business meetings and negotiations. Taking minutes and accompanying business guests.
- Orients new employees by providing orientation information packages; reviewing company policies.
- Effectively organizing and accurately translating messages to the board.
- Required to have a flexible schedule, and be able to go on business trips within B.C.
- Office support to the staff team, such as booking appointments, rescheduling appointments, data entry, photocopying, faxing, and answering phone inquiries,
- Help with other special projects as required.
- Other related administrative duties as required.

**Education and Experience**
- Bachelor’s Degree or with equivalent work experience
- Experience administrative or secretarial duties
- Tourism & Hospitality experience is an asset

**Knowledge, Skills, and Abilities**
- Team Player, highly organized, action and detailed oriented
- Computer experience at the intermediate level is mandatory with knowledge of Microsoft Suite (Excel, PowerPoint, Word, and Outlook)
- The ability to manage multiple staff and work on multiple projects simultaneously.
- Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem-solving, and the ability to work with confidential documents.
- Ability to manage multiple tasks and achieve deadlines under pressure.
- High standards of personal and business integrity
- The initiative, self-starter able to work with minimum direction. Ability to develop constructive ideas
- Strong people skills
- Highly responsible & reliable
- Excellent written, presentation, and oral communication skills
- Language: Good command of English, with fluency in Mandarin.
- Willing to travel.

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Richmond, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)