Bookkeeper/administrative Assistant

**Join the fastest growing aerospace engineering company on the east coast**

We’re hiring a full-time Bookkeeper in our Halifax, NS office. The Bookkeeper will be supporting the operations of Nova Aerospace Structures, working with the management team to ensure the smooth operation of Nova Aerospace Structures. As a small company with the goal of market share expansion, a bookkeeper would be expected to perform a variety of tasks in a dynamic company, including: payroll processing; invoice management; bill payments; configuration management tasks; client communication; support of our quality management system; and other ad-hoc tasks.

**About Us**

In our eighth year of operations in Halifax, Nova Scotia, Nova Aerospace Structures is looking for driven team members to help us continue building on a solid foundation. In our day-to-day, we use classical analysis, finite element analysis, and 3D modeling capabilities to design and analyze aircraft interior products for clients across North America. Our core engineering team has decades of combined technical experience in the aerospace industry and has worked all over the world.

Dynamic growth, work variety and a passionate, experienced team are what make Nova Aerospace Structures unique. People that work well with our team have a drive to get things done, take on new challenges with enthusiasm, excel in the high-pressure environment of growing a small business, and most importantly they share our values:

- We pay attention to the details and take great care in doing things right.
- We roll up our sleeves and dig in to improve processes, solve problems and achieve goals.
- We tell it like it is. We’re constructive and direct with each other and our clients.

**About You**

You are an experienced bookkeeper and are looking to join a small company to grow with professionally. You are an organized person with bookkeeping experience and strong communication skills and are willing to perform a variety of tasks to accomplish company goals.

At NAS we value and reward flexibility and a growth mindset. As a small company, we need to be nimble to support our clients and the growth of the company. We are looking for employees who share a similar mindset. Your dedication and willingness to learn are more important than past work experience.

Education
- Post-secondary degree in related field considered an asset

Experience
- Experience working with QuickBooks
- Minimum of 2 years of bookkeeping experience
- Strong organizational skills
- Experience maintaining an organized office
- Experience working within a small company considered an asset
- Experience working within a quality management system considered an asset
- Professional verbal and written communication abilities

Other Requirements
- Must speak, read and write fluently in English
- A valid driver’s license and evidence of insurability is an asset
- Must be able to meet the requirements of the Canadian Controlled Goods Program (CGP) and U.S. International Traffic in Arms Regulations (ITAR)
- Must be able to work on-site in Halifax, Nova Scotia
- Ability to access US bank accounts is strongly preferred (i.e. having an SSN or ITIN)

**What You Will Do**
- Collate employees’ timesheets and process payroll
- Manage accounts payable and receivable (i.e. invoices, purchase orders, bill payment)
- Organize and maintain project cost information for senior management
- Ensure office is organized and supplied
- Support Nova Aerospace Structures' quality management system
- Other ad-hoc duties as required

**Application Process**

**Job Types**: Full-time, Permanent

Pay: $25.00-$30.00 per hour

Expected hours: 32 - 36 per week

**Benefits**:

- Casual dress
- On-site parking
- Paid time off
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Lower Sackville, NS B4E 1S1: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you eligible and able to meet the requirements of the Canadian Controlled Goods Program (CGP) and U.S. International Traffic in Arms Regulations (ITAR) and other Canadian government security clearances?

**Education**:

- Secondary School (required)

**Experience**:

- Bookkeeping: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-08-20