Payroll Administrator

Payroll Administrator

As ABC Supply Co. Inc. continues to expand its presence in Canada, we are seeking a self-motivated individual to join our growing Canadian Payroll team.

**JOB DESCRIPTION**

The Payroll Administrator, Canada plays a crucial role in processing payroll, submitting Record of Employment(s) to Service Canada, remitting tax payments to the Canada Revenue Agency, filing Employer Health Tax reports and payments, and supporting various human resource and payroll processing tasks. This position also involves collaborating with internal teams such as Human Resources, Benefits, and Risk to ensure seamless support for associates throughout their employment lifecycle.

Key responsibilities include processing payroll transactions for new hires, terminations, job changes, compensation adjustments, and addressing any associate or manager payroll inquiries.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Process payroll for Canadian associates, including handling immediate pay for terminations in accordance with provincial employment standards.
- Creating, reviewing, approving, and filing Record of Employment(s) with Service Canada.
- Reviewing and submitting tax payments to the Canada Revenue Agency as needed.
- Filing and remitting provincial employer health tax reports and payments.
- Serving as a main point of contact for managers, associates, and internal staff regarding payroll related inquiries and concerns.
- Offering support and guidance on Workday to associates and managers.
- Ensuring accurate and timely processing of transactions in Workday for new hires, job changes and compensation changes, terminations, direct deposit, and timekeeping.
- Resolving any payroll, tax, time tracking, or absence issues that arise.
- Maintaining and managing income withholding orders such as garnishments, tax levies, and child support.
- Conducting employment and income verifications as necessary.
- Assisting with record production for audits, benefits, and legal requests when required.
- Providing payroll information to authorized parties while maintaining confidentiality.
- Maintaining associate and company confidentiality.
- Assist with researching taxation and implications for employer paid benefits, and allowances.
- Creating and maintaining procedures pertaining to day-to-day payroll processes, tax filing and remittances.
- Assisting with testing Workday setup, maintenance, and changes for Canada.
- Ongoing - verifying and auditing all pay components, earnings, and deductions, maximum contributions are calculating correctly.
- Performing any additional tasks as assigned.

**KNOWLEDGE, SKILLS, AND ABILITIES**
- Ability to work independently with mínimal supervision.
- Strong organizational skills to manage data, records and meet deadlines.
- Experience with Workday or similar related HCM web-based systems.
- Intermediate skills in Microsoft Word, Excel, Outlook, and Adobe.
- Knowledge of Canadian provincial employment standards and Canadian federal laws pertaining to employee compensation, and record keeping.
- Experience with garnishment and tax levy laws and processes.
- Proficient comprehension of employer and employee Canadian provincial and federal income tax, CPP, EI, EHT, and WCB calculations, limits, and remittances.
- Excellent written and verbal communication skills.

**EDUCATION & EXPERIENCE**
- Education: Bachelor's degree/Diploma or equivalent training and education beyond high school. Certified Payroll designation preferred.
- Professional: Knowledge and proficiency with two to three years of experience processing payroll, filing payroll related taxes, and comprehension of employment standards required. Experience with Workday HCM or similar software is a plus.

**TRAVEL REQUIREMENTS**
- Travel Required: Minimal for this position, though the opportunity to travel to the National Support Center (headquarters) in Beloit, Wisconsin, United States is

**BENEFITS**
- Competitve compensation
- Employer paid (100%): Health, Prescription, Dental, and Vision - eligible after 3 months
- RRSP program with generous company match - no waiting period
- Employer paid employee assistance program - no waiting period
- Vacation Days - eligible after 90 days
- Paid Sick Days - eligible after 90 days
- Paid Statutory Holidays - no waiting period
- Employee paid (100%): Life Insurance, Dependent Life Insurance, AD&D, Short-term Disability, Long-term Disability - eligible after 3 months

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Payroll: 2 years (required)
- Microsoft Excel: 2 years (required)

Work Location: In person