Partner Administrative Assistant, Audit

**Overview**

At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The opportunity

The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

**What you will do
- Performs moderate to complex administrative tasks to a dedicated group of Partners.
- **Client Relationships**
Ensures all client communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
Professionally interacts with clients as directed.
- **Inbox Management**:

- **Calendar Management**:

- Manages Partner's calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts.
- **Marketing**:

- **Communication**:

- Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken.
- **Reporting**:

- Manages regular and ad hoc reports as requested.
- **Document preparation**:

- Assists Partners with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite
- **Meeting support**:

- Attends internal meetings as requested by Partners, takes meeting minutes, and summarizes action items. Follows-up on action items following the meeting.
- **Travel Management**:

- Handles complex travel arrangements and reservations as required, both domestic and international, including handling business visas and other explanation, clarification, and diplomacy.
- **Meeting Management**:

- Coordinates and manages the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.). Plan and organize meetings and events as required including logistics/securing meeting space, catering, and document prep. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items.
- **Expense/Time reporting**:

- Completes, reconciles, and ensures timely submission of time and expense reports for the Partner.
- Provides backup support to other administrative assistants as needed.
- Acts as a liaison between Partners and Delivery Centre

**What you bring to the role
- Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat.
- Proficiency to quickly learn proprietary software.
- Excellent communication skills.
- Strong project management skills.
- Good judgment and analytical skills with a focus on attention to detail.
- Capable of working independently and take ownership of tasks.
- Ability to quickly and smoothly adapt to changing client demands.
- Minimum 5 years administration experience.
- College diploma or an equivalent combination of education and experience with an administrative assistant skill set.

**Keys to your success**:
KPMG individuals
**Deliver Impact | Seek Growth | Inspire Trust **and understand that a diverse workforce enables us to deepen relationships and strengthen our business.

**Providing you with the support you need to be at your best**

For more information about KPMG in Canada's Benefits and well-being, click here.

**Our Values, The KPMG Way**

**Integrity **, we do what is right |
**Excellence **, we never stop learning and improving |
**Courage **, we think and act boldly |
**Together **, we respect each other and draw strength from our differences |
**For Better **, we do what matters