Temporary Administrative Business Partner

**Branch: Wildlife Conservancy**

**Duration: Approx. 18 months (Non-Permanent)**

**Hours of Work: 40 hours per week**

**Number of Positions Open: 1**

Looking for a career with a dynamic organization that is committed to protecting wildlife? We are interested in dedicated individuals who are positive, enthusiastic, and passionate about connecting people, animals, conservation science and traditional knowledge to fight extinction. Your Toronto Zoo makes animal well-being a priority in all operations and shows respect for all wildlife.

**About Us**:**The Toronto Zoo Wildlife Conservancy, fundraising partner to your Toronto Zoo, is undertaking a landmark $60 million campaign to advance education, animal care, and conservation science. This transformative initiative is reshaping the future of our organization—and we need a strong, reliable team to support it. As we enter this exciting phase, we’re seeking a detail-oriented and collaborative Administrative Business Partner to join our Development team for an 18-month maternity leave contract.

**Position Purpose**: The Temporary Administrative Business Partner is a key contributor who is responsible for performing all aspects of administrative and operational support to the Wildlife Conservancy team. This position ensures smooth day-to-day operations, coordinates meetings and logistics, handles confidential information with discretion, and ensures an efficient workflow.

**Core Role Responsibilities**:

- Provides administrative and operational support to the Wildlife Conservancy team including managing the Executive Director’s calendar / appointments, supporting team-wide meetings and shared calendars, etc.
- Completes broad administrative tasks including: submission of work orders / purchase orders / purchase requisitions; maintenance of team files, donor documentation, and CRM records (Donor Perfect); etc.
- Coordinates, collects, and prepares information for internal and external meetings with staff, partners, prospects and donors; performs minute taking; composes and prepares correspondence, briefings, and presentations.
- Assists in the organization and execution of high-profile tours, fundraising initiatives, exhibit openings, and other professional events.
- Ensure confidentiality and discretion in the handling of labour relations, personnel and other sensitive matters.
- Prepare minutes, materials, and logistics for Board of Directors and Campaign Cabinet meetings, track and follow up on action items with appropriate board and volunteer leadership.
- Coordinates and ensures that Board reports are submitted on time, following up on any missing information.
- Maintain accurate and up-to-date rosters, contact lists, and engagement records.
- Handle routine matters in the absence of any Management Team members and refer those requiring immediate attention to the appropriate member of management.
- Flexible support in coverage of other team members when out of office.
- Research prospects and create profiles.
- Prepare proposals and written content to augment meetings and financial asks
- Support department finances by coding and reconciling expenses; supporting budget tracking and financial reporting needs; process vendor invoices and reimbursements in a timely and accurate manner; and assist the annual audit process as necessary.
- Help identify and implement administrative improvements for greater efficiency.
- Serve as a friendly, professional point of contact for internal and external stakeholders; represent the Toronto Zoo Wildlife Conservancy with high degree of customer service, professionalism, and attention to detail.
- Manage special projects as needed.

**Technical Knowledge and Skills**:

- Minimum 3 to 5 years of experience in an administrative, executive assistant, fundraising, or project coordination role.
- Prior experience in a fundraising environment is preferred.
- Must have high degree of accuracy and ability to handle a complexity of tasks simultaneously.
- Must possess the ability to work independently and exercise excellent judgement in dealing with all matters, while maintaining discretion and confidentiality.
- Must be able and willing to work flexible hours to complete assignments including working the occasional evening/weekend/holiday.
- Must have well-developed interpersonal skills, along with strong communications skills, (written and verbal).
- Ability to adapt to shifting priorities in a fast-paced, mission-driven environment.
- Must be able to deal with staff and public in a courteous and efficient manner.
- Must have post secondary education (e.g. college diploma or certificate) in business administration or related field or have equivalent amount of training and related experience.
- Post-secondary education in fundraising is an asset.
- Valid Ontario Drivers License.

**_ The Toronto Zoo _**_values the importance of inclusive recruitment practices and strives to create a workplace that reflects and celebrates the rich