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Executive Assistant to Principal

2 weeks ago

Agassiz, Canada Seabird Island Band Full time

**Position Summary**

Working within the Education Department, Lalme’ Iwesawtexw (Seabird Island Community School), the Executive Assistant will provide project support and act as the right hand to the Principal. Providing assistance regarding financial administration, briefings to the Principal, organizing schedules, monitoring electronic data, responding to enquiries and communications. The Executive Assistant will assistance in programming, compliance reports, and Education jurisdiction for the schools. You will be a member of an interdisciplinary team of Education professionals, working collaboratively to support the Education of our students and members of Seabird Island.

**Success profile**

What does it take to be successful working in Lalme’ Iwesawtexw (Seabird Island Community School) at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix.
- **Planner**: Ability to form short and long-term scheduling of tasks, reports, deadlines, and events.
- **Organized**: Ability to process and organize electronic and paper documentation and information.
- **Personable**: A collaborative attitude, participating in the planning, developing, extending services, and promoting effective strategies to encourage a positive workplace atmosphere.
- **Communicator**: Excellent verbal, written, and listening skills and proven ability to adjust style for various audiences. The ability to convert data into information for reporting to various audiences, including internal teams, clients, the community, and external bodies. Being the go-to person for all questions about day-to
- day operations.
- **Multitasker**: The ability to balance competing priorities, meet deadlines, and to work under pressure with mínimal supervision.

**Work that matters**
Are you looking to start a career where you'll make meaningful connections and contribute to holistic education and instilling a foundation of lifelong learning in young learners? Our team is passionate about supporting thriving students and families.

Lalme’ Iwesawtexw is a place to learn many skills. We are many nations, but we proclaim one goal to strengthen our pride, our language, our culture and our freedom.

Seabird Island located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.

**We’re hiring**| **Facebook** **|** **LinkedIn** **|** **For Our Culture**

**Benefits and perks**
- Extended health and dental benefits,
- Accrued vacation and sick time,
- Pension plan with matching employer contributions,
- Access to internal training programs, professional development and skill enhancement,
- Collaboration with an interdisciplinary teaching team
- Casual dress code

**What you’ll do**
- Planning the Principal's schedule, organizing meetings, and coordinating teams.
- Assisting with resolving scheduling conflicts with their professional and personal calendars.
- Coordinating all meetings for which the Principal is responsible. This will include room bookings, meals, agenda preparation, minute taking, and preparing meeting document packages.
- Monitoring electronic and paper mail, documentation and information sent to the Principal, as well as coordinating follow-ups.
- Prepares, drafts and finalizes confidential documents memoranda, meeting minutes, letters, briefing reports, scheduled/unscheduled reports, funding proposals, etc.,
- Maintaining a computerized filing system and assisting the Principal with the implementation of other electronic office systems. Including confidential files and registries for official document related to the Directors in an orderly and secure manner.
- Monitoring deadlines and the completion of tasks or projects, and related administrative matters.
- Assisting with financial matters for assigned programs, including timesheets, expenses, budgets, etc.
- Responding to general inquires and redirecting telephone calls to appropriate staff. Maintaining familiarity with the work and files of coworkers and key contacts. Acting as point of contact regarding day-to-day operation including dealing with all requests for service, appointments, and information.
- Provides communications to the Executive Director, the Principal's team, Director's and other key contacts.
- Keep fully familiar and up-to-date on matters before the Principal.
- Monitor and maintain associated needs of the school buildings, completing requests for maintenance work orders when and where needed.
- Compile and assemble information for various reporting requirements for the Principal’s review.
- Act as point of contact regarding the day-to-day operation of the school.
- Provides communications to the teachers and education assistants on behalf of the Principal, as directed.
- Monitor, manage and order school stationary, office supplies, special education materials, and other school inventory, including ordering reading, math and CAT4 materials for the following school year.
- Complete High Cost