Legal Assistant/paralegal

-Description:

**Who We Are**

We are a professional organization of over 13,500 teachers employed in PreK-12 publicly funded schools across the province, working together to provide exceptional programs and services that support Saskatchewan teachers and their profession. We work as one team, supporting and celebrating each other as unique individuals. We value inclusivity and diversity by honouring personal attributes, culture, characteristics, professional and academic backgrounds, worldviews, opinions and perspectives.

**What is the Role**

The Legal Assistant/Paralegal works in a collaborative team environment and is responsible for the confidential legal support for a broad range of labour relations cases and legal matters associated with the work of boards of reference; the Educational Relations Board; the Saskatchewan Professional Teachers Regulatory Board; and professional ethics, competency and collective interest committees. In addition to providing administrative support to our Legal Counsel, this position will also work as part of a team of Executive Assistants, to provide support, when appropriate, in the areas of labour relations, educational relations, and governance.

**What You Will Do**

Paralegal
- Assist with the preparation and organization for hearings, including organizing documents, exhibits, preparing witness lists, and coordinating with experts.
- Analyze and summarize legal documents.
- Compose correspondence and reports requiring a legal or technical knowledge based on case specifications and counsel requests.
- Review and proofread all documentation from a legal perspective and consult with legal counsel regarding the need for preparation of various legal documents.
- Conduct records and legal research sufficient to compose legal documents, contracts and correspondence.
- Develop and maintain a case file indexing system that can be used as an active archive for all ongoing and completed cases.
- Maintain confidential legal files in accordance with requirements for maintaining legal privilege, preserving evidence, and managing formal document disclosure when required.
- Utilize legal databases and/or software in conducting legal research and creating related documentation such as summaries and basic analysis.
- Monitor changes to government guidelines or regulations and submit reports on pertinent changes.
- Utilize existing files and a variety of other research resources to develop information for pending cases.
- Anticipate and prepare materials in responding to complex legal/administrative matters. Monitor deadlines, limitation periods, and other time factors and initiates follow up.
- Responsible for legislative analysis, reviewing government legislation and internal legislation.

Legal Assistant
- Support legal counsel including taking calls, forwarding messages, handling routine inquiries, booking meetings, organizing schedules, and assisting with office clerical duties as required.
- Prepare reports for Provincial Executive meetings on key developments and cases within the legal team.
- Coordinate activities and prepare written reports and correspondence for boards of reference, arbitrations and mutual terminations.
- Coordinate committee processes and prepare required documents for review and approval.
- Document and track ongoing cases, hearings, and other regulatory matters.
- Provide administrative support for the Federation’s disciplinary processes, including preparing appropriate correspondence; arranging meetings, conference calls, accommodations, hearing rooms and a court reporter as required.
- Administer submissions and reports in compliance with the Lobbyists Registry.
- Provide administrative support for the educational relations board.
- Provide administrative coverage and support to the Executive Director and Associate Executive Directors as required.

**What You Will Bring**
- Completion of a legal assistant or paralegal program, combined with 3-4 years of related experience.
- Knowledge of legal procedures and protocols and the principles, concepts and methods of legal research and analysis are required.
- Paralegal experience working with in-house counsel would be considered an asset.
- Demonstrated initiative in taking on new responsibilities.
- Proficiency in Microsoft Office 365 products.
- Knowledge of terminology, grammar, vocabulary and spelling used in the legal field.
- Excellent oral and written communication skills.
- Strong research and report-generating skills.
- Experience in using legal database software.
- Highly motivated, well organized and legally minded.
- Exceptional time management and multi-tasking abilities.
- Show strong attention to detail and possess exceptional proofreading skills.
- Strong interpersonal skills.
- Demonstrated ability to work effectively as a team member.

**What You Can Expect**

We offer a competitive salary range of $56,802 - $73,855, a 35-hour work week plus a full range of benefits, including extended he