Executive Assisstant

**Positions Available**: 1

**Salary**: $55,000 - $60,000

**Job Type**: Permanent Full-Time

**Schedule**: Monday to Friday (Hybrid-Flexible days)

**Hours of Work**:**9:00 AM to 5:00 PM

**Posting Date**:**January 24, 2025
**Closing Date**:February 7, 2025, 5:00 PM EST

Friends of Ruby is dedicated to supporting the well-being of 2SLGBTQIA+ youth aged 16-29 through mental health services, social programs, and housing. We operate a **Youth Drop-In Centre**, offering barrier-free counselling, hot meals, and community programming, and a **Transitional Home**, providing emergency and long-term housing with life-skills support.

If you are passionate about creating safe, inclusive spaces for marginalized youth, **this is your chance to make an impact as an Executive Assistant.**

**Position Summary**:
As an **Executive Assistant**, you will be an integral part of Friends of Ruby’s day-to-day operations, providing administrative support to the Senior Directors, Executive Director, and Board of Directors. This is a fantastic opportunity for an energetic and organized individual who enjoys wearing multiple hats and supporting a growing, fast-paced organization.

**About the Role**:
In this role, you will:

- Perform administrative and clerical duties such as data entry, filing, and inventory management.
- Coordinate logistics for meetings and events, including scheduling, venue setup, and catering arrangements.
- Manage schedules for the Senior Directors, Executive Director, and Board of Directors.
- Prepare materials for meetings, including agendas, minutes, and presentation slides.
- Oversee onboarding and offboarding processes for staff, including equipment and account setup.
- Maintain office supplies and organize filing systems (physical and digital).
- Provide support for events, travel arrangements, and other special projects.
- Help maintain a welcoming and organized environment, including light housekeeping and ensuring equipment is in good order.

**What You Bring**:

- A diploma in office administration or equivalent work experience.
- Experience supporting management teams, scheduling, and handling administrative tasks.
- Strong organizational and problem-solving skills, with attention to detail.
- Proficiency in Microsoft Office 365 and familiarity with office equipment.
- Excellent communication and interpersonal skills, with a welcoming and helpful attitude.
- The ability to work flexibly and manage multiple priorities in a fast-paced environment.
- Knowledge of the 2SLGBTQIA+ community is an asset.

**Why Work With Us?**
- A welcoming, inclusive environment where your voice matters.
- Great compensation package and benefits, with a focus on work-life balance.
- The opportunity to make a meaningful impact on the lives of 2SLGBTQIA+ youth.
- Flexible scheduling and opportunities for professional growth.

**What We Need**:

- Satisfactory clearance under the Vulnerable Sector Police Check Program.
- Legal eligibility to work in Canada.
- Willingness to work onsite regularly at our downtown Toronto office, with occasional evening hours.
- Ability to travel to community-based settings as needed.

**Friends of Ruby** is committed to an inclusive and accessible hiring process. If you require accommodation at any stage, please inform our People and Culture team.

Preference will be given to members of the 2SLGBTQIA+ community as part of our commitment to equity and representation.

**We can’t wait to hear from you