Purchasing and Finance Coordinator

As the only rehabilitation hospital in the Niagara Region, Hotel Dieu Shaver Health and Rehabilitation Centre provides specialized post-acute hospital care and exceptional clinical outcomes through inpatient and outpatient rehabilitation and complex care programs. Our interprofessional team utilizes state of the art equipment to restore health, rebuild lives, and renew hope providing the highest quality of compassionate care to every patient. Hotel Dieu Shaver is where careers begin and flourish.

**Purchasing and Finance Coordinator**

**(Regular Full Time Position)**

**Job Posting #N-1-25**

**POSITION OBJECTIVE**:
Reporting to the Manager of Finance, the incumbent is a member of the Finance team supporting the purchasing, payroll and accounting functions in the finance division. The Purchasing and Finance Coordinator is responsible for coordinating the procurement of all goods and services at Hotel Dieu Shaver Health and Rehabilitation Centre, while ensuring the accurate and timely processing and reconciliation of financial accounts. The incumbent supports the preparation, analysis and reporting of financial information to the Manager of Finance, and assisting with payroll or other special assignments as needed.
- Process purchase orders from approved purchase requisitions non-stock orders;
- Verify account numbers and authorizations for the purchase requisitions based upon department and hospital policies and input the pertinent information for the purchase orders based upon the information listed on the requisition;
- Expedite outstanding purchase orders flagged by the computer system for action or at the request of a department manager;
- Contact various suppliers to obtain product information such as product descriptions, pricing, delivery dates, etc. for items requested and summarize such information for review and as requested, places orders for products;
- Answer routine inquiries from various hospital departments regarding the status of purchase requisitions/orders using the department files and the computer system;
- Maintain the computerized and manual purchasing files regarding purchases, prices and vendors, creating new vendor files as necessary and maintain a current file of all outstanding purchase orders;
- Maintain computerized and manual documents from a variety of external and organizational data systems which includes identification and correction of data quality issues to ensure reliability, validity and integrity of data.
- Process requisitions for the repair or return of hospital equipment including filling out purchase orders based upon the information received from the requesting department manager, sending a copy of the purchase order to receiving to be sent out with the equipment, filing a copy in the department files and arranging for the shipping of the equipment through receiving;
- Prepare correspondence, requests for tender, letters, memos and purchase orders.
- Prepare and circulate Request for Proposals.
- Maintain “EFFC” with Mohawk Shared Services, requesting items to be added to Hospital Inventory, etc;
- Maintain accurate and current accounting information monthly and preparing journal entries, analysing and reconciling accounts in the general ledger;
- Support the monitoring and maintaining of all applicable payroll banks such as vacation bank, sick bank, statutory holidays, lieu/ bank time etc;
- Support the Payroll Coordinator during the annual part-time vacation pay-out and other functions as needed;
- Support the Payroll Coordinator in the calculation, compilation and balancing of annual returns for T4’s, WSIB, pension, employer heath tax etc;
- Other job duties as required
- Post-secondary education in accounting, finance or business; or equivalent education and work experience.
- Previous experience in accounting, payroll, purchasing, and/or decision support preferred.
- Previous experience in a health care environment preferred.
- Advanced Microsoft Office software skills with emphasis on Excel required.
- Discretion and trustworthiness due to frequent contact with confidential material. Must sign and maintain a Confidentiality and Privacy Agreement.
- Analytical skills, knowledge of the principles, theories and practices regarding accounting as well as knowledge of generally accepted accounting principles.
- Knowledge of purchasing principles and practices sufficient to prepare purchase orders from requisitions, place orders and follow up on purchase orders preferred.
- Problem-solving and critical thinking skills.
- The ability to assimilate and synthesize a large amount of information.
- Organizational skills and the ability to prioritize work sufficiently to handle a workload with regular interruptions, while maintaining a high level of accuracy and meeting all required deadlines.
- Sufficient human relations and English language skills to communicate effectively with patients and their families, outside agencies, co-workers and Managers.
- Proficiency in