Procurement Coordinator

2 weeks ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**
This position is responsible for providing support to procurement functions ensuring compliance with the Regional Purchasing bylaw, policies and procedures and providing administrative support, as required.

**MAJOR RESPONSIBILITES**
- Provides support to the Branch in all aspects of the procurement functions including providing administrative support for ongoing projects and maintains project tracking as required.
- Prepares documents and material to support procurement operations; reviews requests to ensure accuracy for processing.
- Records and tracks requests; analyses and compiles statistical information for analysis and action.
- Maintains records to ensure compliance with legislated documentation requirements as needed.
- Assists in the preparation of reports, general correspondence and notices, including circulation; reviews and coordinates comments from departments/branches on plans.
- Organizes, maintains and stocks supply room, reception areas, meeting rooms and other areas, as required.
- Plans daily work to ensure deadlines are met for pre-determined objectives; improves or upgrades work methods or procedures to improve efficiency or quality of service.
- Responds to routine inquiries or requests for information from internal and external to the Region, escalating issues where appropriate.
- Understands and monitors budget items, interprets basic financial information and uses financial tools associated with the job.
- Completes outlined tasks and deliverables under direct supervision; deliverables are monitored for quality, accuracy and completeness and measured against established standards and procedures.
- Recognizes and solves typical problems that can occur in own work area evaluating and selecting solutions from established options.
- Ensures that services provided meet Regional customer service standards;
- Participates on committees, work groups, task forces and special projects, as assigned;
- Manages information in accordance with legislation and corporate standards.
- Performs other duties as assigned, in accordance with Branch and Department objectives.

**QUALIFICATIONS**
- Successful completion of a College Diploma in Business Administration or related program or approved equivalent combination of education and experience.
- Minimum two (2) years administrative procurement and/or financial experience in contract administration and purchase orders, utilizing a large ERP system and procurement systems.
- Knowledge of purchasing procedures, By-Laws and policies.
- Demonstrated ability in the Region’s core competencies for this level.
- Intermediate skills in virtual platforms and MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations.

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