Information and Management Officer

Job title under review

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong

About Facilities

Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

**Position purpose**:
Reporting to the Chief Administrative Officer, the Information and Management Officer is responsible for assisting the University of Ottawa to better manage its information management assets in the support and delivery of a sound records and information management solutions, with particular focus on the delivery of SharePoint Online collaboration sites, information classification and management of digital content.

The Information and Management Officer ensures the implementation of the information management program in accordance with the business requirements of their unit by providing guidance and support.

**In this role, your responsibilities will include**:
Responsible for the implementation of University’s best practices and ensures that information, in all formats, are managed throughout their entire lifecycle - from creation and preservation through to disposition.

Communicating and informing on guidelines and procedures that impact the management, disposition and/or preservation of information. Promotes and guide employees on digital archival management, with the inquisitiveness, flexibility, and drive to promote and enhance user access to digital content.

Identifies opportunities and implements initiatives to support the management of information in digital format by focusing on delivering quality and effective communication competencies, efficient problem solving, attention to details and analysis in the scope of information management.

Engages with their unit to assess information management practices, implement best practices and provide solutions to support effective management of information assets (paper and digital) for their business unit.

The incumbent will provide support to ensure disposition of information or the preservation of information or assets with enduring value and provide ongoing information management awareness by providing training, coaching and support to their business unit.

**What you will bring**:
A college degree with specialization in Information Sciences, Archival Studies or Library Science. An acceptable combination of experience, education and/or training directly related to the position could also be considered.

Three-years demonstrated experience in the provision of IM related advice, services, support and products in a M365 environment, specifically SharePoint Online

Knowledge of lifecycle management of paper-based and digital information.

Knowledge of technological trends and advances in management of government paper-based and digital information.

Knowledge of information management industry standards and best practices.

Demonstrated experience with the Information Management functions of M365 and SharePoint Online.

Experience in requirements gathering and business process analysis.

Demonstrated experience in change management and project management.

Proven ability to work independently and collaboratively with peers as a team player mindset by motivating and uplifting the team.

Demonstrates ability to be flexible, prioritize tasks and responsibilities and complete duties and projects within allotted time

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