Strategic Support Coordinator

Strategic Support Coordinator

**ARX Fencing and Logistics** is seeking a highly organized and detail-oriented Strategic Support Coordinator to join our growing team. Reporting to the Operations Manager, you will play a crucial role in ensuring the smooth and efficient operation of our projects and sales teams. This position requires a proactive individual with strong administrative, logístical, and interpersonal skills, as well as experience in hiring and scheduling.

**About ARX Fencing and Logistics**:
ARX Fencing and Logistics Inc. is a dynamic and rapidly expanding company establishing itself as a key player in Eastern Ontario's event management, traffic control, and site protection sectors. We are a trusted logístical provider for some of Ottawa's largest and most prestigious events, ensuring seamless execution and exceptional service. As an emerging leader in Ottawa traffic control, we provide comprehensive traffic management solutions, prioritizing safety and efficiency. Furthermore, ARX is recognized as a site protection expert in Eastern Ontario, offering specialized measures to protect valuable assets and infrastructure. We are committed to providing high-quality products, innovative solutions, and unparalleled customer service. We value teamwork, integrity, and a dedication to excellence in all that we do.

**Overall Responsibility**:
The Strategic Support Coordinator provides comprehensive administrative and logístical support to the operations and sales teams, ensuring efficient workflow, seamless project coordination, and plays a key role in hiring and scheduling processes.

**Key Responsibilities**:

- **Project Management Support**:

- Manage project documentation, including contracts, permits, and reports.
- Coordinate logistics for projects, including equipment rentals, deliveries, and scheduling.
- Maintain accurate records of project costs and expenses.

**Administrative Support**:

- Provide administrative support to the Operations Manager, such as preparing presentations and reports.
- Assist with client communication and follow-up.
- Manage inventory of office supplies and ensure smooth office operations.

**Human Resources Support**:

- Manage the hiring process for designated roles, including posting job openings, screening resumes, scheduling interviews, and conducting reference checks, in collaboration with the Operations Manager.
- Develop and maintain employee schedules, considering project needs, employee availability, and legal requirements. This includes scheduling for event staff, traffic control personnel, and other relevant roles.
- Coordinate with the Lot Supervisor and Field Supervisors to understand staffing needs for upcoming projects.
- Track employee time and attendance, ensuring accuracy for payroll processing.

**Qualifications**:

- Proven experience in a similar administrative or coordination role.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with project management software (preferred).
- Experience with HR software or platforms (preferred).
- Ability to work independently and as part of a team.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Knowledge of the construction or logistics industry (an asset).

This role requires a proactive individual who can navigate challenges with a positive attitude while contributing to the overall success of the team.

ARX Fencing & Logistics Inc. is an equal opportunity employer.

Pay: From $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (required)

**Experience**:

- Administrative: 2 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

Expected start date: 2025-03-05