Administrative Assistant

3 days ago

Charlottetown, Canada Island Waste Management Corporation Full time

Responsibilities:

- Assist and provide administrative support for business interactions with all levels of government, agencies, and the private sector;
- Provide administrative support to the CEO, including scheduling appointments and meetings, preparing background materials and assisting with schedule management;
- Provide administrative support services to the IWMC/EISI management team and the IWMC Board of Directors;
- Prepare agendas and record minutes for management meetings and board meetings;
- Draft memos, letters, or other correspondence from verbal or written instructions;
- Act as the primary back-up for the reception desk;
- Oversee and hold responsibility for the office Records Information Management (RIM) program;
- Ensure adherence to records management practices and develop retention schedules and operational procedures for the retention and destruction of records;
- Responsible for office organization and aesthetic;
- Assist with document preparation, formatting and organization for various teams including Disposal, Customer Service and HR;
- Perform HR administrative functions including recruitment support and leave reporting and tracking; and
- Maintain an up-to-date and accessible filing system and maintain security and control of access of files.

Skills and Qualifications:

- Diploma in Office Administration or a comparable combination of experience and education;
- 3-5 years of experience providing administrative support to senior management;
- Above average proficiency in Microsoft Suite including Word, Excel, Outlook, and PowerPoint;
- Experience managing and coordinating schedules;
- Excellent interpersonal and communication skills;
- Excellent organizational skills and ability to manage multiple priorities and work independently;
- Ability to handle highly sensitive situations in a professional and confidential manner; and
- Good previous work and attendance record.

**Job Types**: Full-time, Permanent

**Salary**: $51,383.00-$61,308.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

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