Administrative Assistant
1 week ago
**Job Summary**
**Duties**
Provide administrative support to ensure the efficient operation of the office
- New customer onboarding shipments
- Order reception and confirmation
- Planning missing products
- Invoicing
- Quotes with suppliers
- Quoting products to customers
- Creating new products in Shopify
- Generating and managing purchase orders in Shopify (PO)
- Recording supplier payments
- Recording customer payments
- Customer service and support
- Managing credits and product returns
- Order cancellations
- Customer-requested tortilla exchanges
- Maintain digital (Shopify) and physical inventory control
- Assist in the preparation of regularly scheduled reports and memos
- Support sales and driver team with data entry, document management, and internal communications.
- Pricing strategy and Updates
- Tortilla production tracking
**Skills**
- Excellent verbal and written communication skills (English and/or Spanish preferred)
- High level of organization and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Professionalism, discretion, and a proactive attitude
- Strong computer skills: Microsoft Office, Google Workspace, and PDF tools
- Adaptability and willingness to learn new software and tools
⭐ Preferred Qualifications
- 2+ years of experience in an administrative or office support role
- Experience using project management or CRM tools (e.g., Shopify, Fishbowl, Asana)
- Familiarity with basic bookkeeping or invoice processing
- Bilingual (English/Spanish) is a strong asset
- Experience in a small business or startup environment
This position offers an opportunity for growth within a supportive environment where your contributions will be valued. If you are proactive, detail-oriented, and eager to support our team, we encourage you to apply
**Job Types**: Full-time, Permanent
Pay: $18.00-$25.00 per hour
Expected hours: 40 per week
**Benefits**:
- Flexible schedule
- Store discount
Flexible language requirement:
- English not required
Schedule:
- Monday to Friday
- Morning shift
- Weekends as needed
Application question(s):
- How many years of using Shopify or Fishbowl experience do you have?
**Experience**:
- Administrative Assistant : 1 year (preferred)
**Language**:
- Spanish (required)
Work Location: In person
Application deadline: 2025-06-19
Expected start date: 2025-06-20
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