Office Assistance

1 week ago

Concord, Canada Five Seasons and Electro-Air Full time

Monitor guests and inform appropriate employee regarding guest requests for department.
- Maintain records of guest visits in visitors’ log and maintain office phone list to help visitors and employees in all communication.
- Coordinate with various departments and reserve conference room and equipment for customer visits and staff meetings.
- Attend, screen and divert all incoming calls and forward messages to appropriate staff and carry out night office duties.
- Administer and distribute all magazines, newspapers and journals to appropriate staff or library.
- Work with vendors to repair equipment, maintain building and perform HVAC adjustments or light replacements.
- Monitor all incoming faxes and mail and distribute it to appropriate person, compile outgoing mail and involve messengers for mail distribution to external agencies.
- Administers and inform staff regarding packages supplied by vendors and postal services for timely delivery.
- Assist receptionist during lunch or any other breaks or absences and provide support to front desk operations in office.
- Develop and manage office files and records and prepare file storage list to enable easy access to files.
- Collaborate with Office Operations Manager to carry out front desk procedures and maintain phone system manual.
- Prepare schedule for front desk relief team and use conference room for various listed purposes.
- Ensure neat and clean front office area maintain effective environment both employees and customers.
- Maintain all office equipments such as copiers, fax machine and first aid kit to facilitate smooth office functioning.
- Provide external and internal support to electrician, locksmith, janitor and maintain security.

**Salary**: $15.50-$23.27 per hour

**Benefits**:

- Casual dress
- Commuter benefits
- On-site parking
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (required)

Shift availability:

- Day Shift (required)

Ability to Commute:

- Concord, ON L4K 3N2 (required)

Ability to Relocate:

- Concord, ON L4K 3N2: Relocate with an employer provided relocation package (required)

Work Location: In person

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