Administrative Assistant Officer

2 weeks ago

Scarborough, Canada Zemlar Offices Full time

**OFFICE ADMINISTRATOR**

Zemlar Offices is an all-in-one business workspace solution provider across the GTA since 2011. We provide customized furnished private office spaces, meeting rooms, co-working spaces, one day office, and virtual office services.

**Major duties and Responsibilities**
- Meet and greet clients and visitors in a courteous and friendly manner
- Provide general support to clients and visitors by answering their questions and requests
- Offer full information about the available offices and Zemlar Offices services
- Report expenses, follow-up with clients on monthly payments and update the rent collection sheet
- Carry out administrative duties such as copying, binding, scanning, receiving, and sending mail.
- Develop and maintain a filing system (electronically and hard copies)
- Preparing and updating client’s agreement and making sure all documents are complete
- Book and prepare conference rooms and one day office usage
- Be an integral part of our team working closely with the management and colleagues by providing administrative support to all departments
- Report, maintain and coordinate with the management team to ensure that the site is well organized and taking care of
- Coordinate with the sales team for prospect clients site viewing
- Prepare move ins and outs for offices with operations and sales team
- Browsing Office RND platform for all office space information and clients’ data

**Skills and proficiencies**:

- Excellent written and verbal communication skills
- Strong interpersonal skills and customer service orientation
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent organization skills
- Extreme attention to detail and the ability to work independently
- Problem-solving skills
- Strong working experience in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Knowledge of Office RND is preferable

**Experience**: Minimum 2 years of experience as an Administrative Assistant, receptionist, customer services or relevant role, considered an asset.

**Job Type**: Full Time - Monday to Friday - 9a.m. to 5p.m.

**Job Types**: Full-time, Permanent

**Salary**: $17.00-$19.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

  • Office Administrator

    1 week ago

    Scarborough, Canada Quality Machining and Automation Full time

    Location: Scarborough, ON **About Us**: We are dynamic, fast-paced manufacturing organizations specialized in 5-Axis CNC Machining with facilities across North America seeking a highly organized, proactive, and experienced Senior Executive Assistant / Manufacturing Facility Administrator to support our leadership team and ensure smooth day-to-day...

  • Office Administrative Assistant

    1 week ago

    Scarborough, Canada WIGI INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Determine and establish office procedures and routines - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data, statistics and other information - Order office supplies and maintain inventory -...

  • Office Administrator

    3 days ago

    Scarborough, Canada Mutual Developments Full time

    The Office Administrator position is on a part-time basis from Tuesday to Thursday. Job Responsibilities: - Welcoming visitors and directing them to the relevant office/personnel. - Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. - Assisting with general bookkeeping tasks. -...

  • Administrative Officer

    2 weeks ago

    Scarborough, Canada Byogo Inc. Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Office Administrator

    5 days ago

    Scarborough, Canada LifeHealthMassage Therapeutic Clinic Full time

    _Office Administrator/Receptionist _ **Receptionist/Administrative Assistant** **Position Summary**: We are seeking a friendly, detail-oriented, and organized **Receptionist/Administrative Assistant** to support our therapeutic team. This role combines front desk responsibilities with administrative tasks to ensure smooth daily operations and excellent...

  • Administrative Officer

    1 week ago

    Scarborough, Canada Byogo Inc. Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administrative Officer

    7 days ago

    Scarborough, Canada ASIYANS TEXTILES AND GIFTWARE INC Full time

    **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the release of records in processing requests under...

  • Administrative Officer

    2 weeks ago

    Scarborough, Canada TEKXSYSTEMS INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    2 weeks ago

    Scarborough, Canada TORONTO BEACHES KUMON CENTRE Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to...

  • Office Administrator

    2 weeks ago

    Scarborough, Canada Anka Team Construction Full time

    **Anka Team Construction, **We specialize in Residential & Commercial Renovations. We strongly believe in 3 core values **QUALITY, BUDGET & TIME.** We are currently seeking an Office Administrator for our multi residential division. **Responsibilities**: - Subcontractor invoice review - Prepare and submit estimates - Prepare and submit change order -...