Sai Office Assistant/reception

1 week ago

Winnipeg, Canada Shawenim Abinoojii Inc. Full time

**SAI Office Assistant - Competition #2025-007**

**Full-Time Permanent**

**BENEFITS**:

- Competitive Salary
- Personal Leave Days and Paid Time Off
- Employer-Matched Pension Plan
- Comprehensive Benefits Package
- On-site parking

**OVERVIEW**: Reporting to the Supervisor, Executive Assistant, the SAI Office Assistant is the first point of contact for Shawenim Abinoojii Inc., ensuring a warm and welcoming atmosphere and first impression of the organization. The SAI Office Assistant will greet and receive clients, visitors and staff in person, via telephone or electronic communication, and direct them appropriately.

**KEY RESPONSIBILITES**:

- Open and close office at start and end of each business day (8:30AM - 4:30 PM)
- Monitor front door camera and screen visitors as appropriate.
- Receive clients, visitors and staff, and direct them appropriately.
- Maintain sign in/out sheet for all visitors to the office.
- Answer main telephone line, screen and redirect phone calls as appropriate, take messages as required.
- Assist staff with acquiring car seats for children.
- Keep office whiteboards and bulletin boards tidy, dated and current.
- Support special projects as required.
- Maintain a tidy appearance of the office entrance, reception area, and bathrooms.
- Ensure all correspondence, including cheques are signed upon pick up.
- Receive, record, and distribute incoming/outgoing mail.
- Maintain postage machine and courier services.
- Maintain office supplies inventory.
- Complete administrative duties as required, including but not limited to copying, scanning, faxing, data entry.
- Provide clerical and administrative support to the Human Resources Team as required.
- Communicate effectively with team members to facilitate smooth operations.
- Handle confidential information with discretion.
- Other duties as required.

**QUALIFICATIONS**:

- Completion of a post-secondary education with a focus in Office or Business Administration is required.
- A minimum of one year of directly related Office Administration experience, or other related experience is required.
- Excellent Customer Service skills is required.
- Proficient in MS Office Suite (Word, Excel, Outlook) and the use of office equipment.
- Excellent interpersonal skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Strong organizational skills, attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Must be able to always guard and respect confidentiality.
- Knowledge of the Child and Family Services (CFS) sector and legislation an asset but not mandatory.
- Demonstrate knowledge and/or understanding of Indigenous perspectives, First Nations culture and traditional philosophies.

**WE THANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEAST COMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST NATIONS, INUIT OR METIS).

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