Facility Coordinator

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

RESPONSIBILITIES
Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with client, visitors and guests
Assist Regional Facility Management Team with tactical planning for the regional facilities team’s goals and objectives
Provide facility specific assistance to the project management team as needed or requested.
Properly & effectively administer and maintain all security systems
Manage & maintain small facility management tasks as assigned. Office storage areas including undeveloped office space used as temporary storage & transitional space
Coordinate special events in support of client or Jones Lang LaSalle
Provide support for meetings and conference room reservations, as needed and directed.
Ensure appropriate follow up with customers
Seek to continuously improve processes, systems and overall client satisfaction.
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances
Work with team members to identify and respond to any financial or budgeting related issues
Help support facility specific cost savings targets to contribute to the account achieving significant savings
Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary
Support requests associated with Jones Lang LaSalle Management, Operations and Financial audits
Coordinate & manage facility maintenance and repair services with building/property management company or third party service providers/vendors
Assist with the coordination and scheduling of maintenance activities
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with mínimal disruption, as needed.
Assist with receiving and dispatching of work requests to technical staff, vendors or other services providers
Resolve problems associated with all building services including but not limited to: janitorial, food services, coffee services, parking, vending, security/access badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipment
Implement preventive, ongoing and anticipated maintenance/repair programs

QUALIFICATIONS
Minimum of 2 years industry experience required in a corporate environment or as a third party service provider
Good organizational and interpersonal skills with a strong customer focus
Proficient in MS Office, and possess strong written, verbal and people skills
Demonstrated intermediate to advanced written communication skills (spelling, grammar and punctuation) and verbal communications skills
Able to work independently with mínimal supervision
Prioritize and manage the completion of projects in an efficient and timely manner
Ability to quickly learn how to use any Company required software may be required
This role is fully remote and on occasion may go into the local office as needed.
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.