Reception/accounts Receivable Administrator

**Reception/Accounts Receivable Administrator**

**OBJECTIVE**:
**CLIENT INFO**:
Canada’s leading third-party service provider focused exclusively on delivering logistics solutions to the healthcare industry. Their clients include many Fortune 500 manufacturers of medical devices, narcotics, biologics, and pharmaceutical, consumer healthcare, natural healthcare and animal health products.

**KEY RESPONSIBILITIES**:

- Professionally answers phone, takes messages and transfers calls accurately.
- Maintains updated telephone directory
- Welcomes visitors and ensures they sign in as per the Security SOP.
- Arranges courier appointments and prepares required paperwork.
- Receives incoming mail, sorts and distributes along with responsible for outgoing mail from head-office
- Prepares deposit slips for clients’ accounts, corporate accounts and intercompany bank accounts.
- Records all cheques in excel and prepares daily reconciliation.
- Reconciles receivable statements and other vendor statements
- processing and recording of credit card transactions in system
- Order releases and calls as required including back-up and some AR function as required
- Responsible for assigned client billings and sending out billings to clients and entering in GP
- Update of clients’ information in the system as required along with filing
- Filing of invoices and other documents as required.
- supports with data entry into systems as required for Finance Group
- Various other clerical, administrative duties and projects as assigned

**QUALIFICATIONS**
- High School education
- Accounting knowledge and experience with Receivable and Payable Sub/ Ledgers
- Experience reconciling accounts in Excel Exemplary interpersonal, customer service and communication skills
- Experience in receptionist role including experience with multi line phone systems
- Intermediate level competency in Microsoft Office Word/Excel/Outlook
- Intermediate level competency in Microsoft Great Plains and Accpac.

**CORE COMPETENCIES**:

- Exemplary interpersonal, customer service and communication skills both in person, in writing and in personal conversations
- Excellent attention to detail
- High level of accuracy
- Strong problem solving and decision-making skills
- Able to build and manage relationships within team and across functional departments
- Able to read, write and understand English
- Above average attention to detail
- Exemplary interpersonal, customer service and communication skills

**PHYSICAL JOB REQUIREMENTS**
- WALKING: May be required to perform 2-3 hours per shift.
- STANDING: May be required to perform less than 1 hour per shift.
- SITTING: May be required to perform 6-7 hours per shift.
- LIFT FLOOR TO WAIST: Required 2-3 hours per shift not consecutive up to 10kg.
- LIFT WAIST TO SHOULDER: Required 2-3 hours per shift not consecutive up to 10kg.
- STAIR CLIMBING: May be required, up to 6 steps. ABILITY TO USE

**REPETITIVE MOVEMENTS AND EXPOSURE**

**(Requirements, Repetitive movements and Exposures are measured based on an 8 hour shift.)**
- **Back**:able to bend and twist Back 3 - 4 hours per shift but not repetitive
- **Neck**:able to bend and twist Neck 3 - 4hours per shift but not repetitive
- **Wrist**:able to bend and twist Wrist 3 - 4 hours per shift but not repetitive
- **Waist**:able to bend and twist Waist 3 - 4 hours per shift but not repetitive

**RESTRICTIONS RELATED TO MEDICATIONS (specify)**
- Must be free from all recreational substance including alcohol
- Any medication hindering ability to perform any one task restricted **Back**:able to bend and twist Back 3 - 4 hours per shift but not repetitive

**ABOVE SHOULDER ACTIVITY**
- **Pushing**:light less than 1-2 hours per shift
- **Pulling**:light less than 1-2 hours per shift

**BELOW SHOULDER ACTIVITY**
- **Pushing**:light less than 1-2 hours per shift
- **Pulling**:light less than 1-2 hours per shift