Receptionist/ Office Administrator

2 weeks ago

Vaughan, Canada Elias Custom Metal Fabrication Ltd. Full time

**Receptionist/Office Administrator**
- Be the first point of contact for visitors entering the building, greeting visitors, monitoring access and maintaining security awareness
- Monitor office telephone lines, including screening and directing calls and relaying messages
- Receive, sort and schedule any incoming or outgoing mail, deliveries and couriers
- Schedule and manage appointments, informing co-workers when appointments have arrived
- Monitor and maintain inventory relevant to Reception area and ensure the Reception and Showroom areas are tidy
- Maintain cleanliness and supply stock in the kitchen (making coffee, taking out garbage, etc.)
- Provide general administrative and clerical support (filing)
- Enter purchase orders into computer system
- Generate production routings for purchase orders
- Generate packing slips for completed orders
- Match Accounts Receivable invoices with incoming cheques from customers
- Match Accounts Payable invoices with outgoing purchase orders from Purchasing Department

**Qualifications**:

- Secondary or Post-secondary Certificate or Diploma
- 1-2 years of experience in a Receptionist or Administrative role
- Knowledge of administrative and clerical procedures
- Knowledge of customer service principles and practices
- Excellent verbal and written communication skills
- Professional personal presentation and demeanor
- Excellent organizational ability and attention to detail
- Willing to take initiative
- Demonstrates reliability and works well under pressure

**Work Conditions**:

- Clean, quiet, front desk/reception area
- Mostly long hours sitting and using office equipment and computers
- May be frequently interrupted by walk in customers, client phone calls, and requests from internal coworkers and Managers
- May require light lifting of supplies and materials, as needed

Pay: $17.20-$24.40 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- receptionist: 1 year (required)

Work Location: In person

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