Receptionist/administrator

2 weeks ago

Vaughan, Canada HVE Healthcare Assessments Full time

**Job Title: Receptionist**

**Job Objective**: _The main job objective is to manage the telephone, and process all Visitors to our office in a friendly and courteous manner in adherence with the HVE policies and procedures._

**Detailed Description of Job Duties**

**Essential Job Duties/Tasks**:

- Prepare our office for incoming daily assessments by ensuring the office has adequate supplies, assigning the assessment rooms to incoming assessors, and properly stocking and sanitizing assessment rooms as required.
- Greet all incoming visitors to the office and ensure that they are signed-in and out on the visitor’s log, check I.D., explain consent form and satisfaction survey.
- Ask COVID-19 screening questions to all incoming visitors. Notify the assessor and management of any red flags to our screening questions. Wear proper PPE as required when interacting with visitors. (NOTE: Visitors are also COVID screened prior to coming into the office and are rescheduled if there could potentially be a health risk)
- Answer the telephone within three rings and transfer calls or assist with enquiries.
- Make reminder/confirmation calls regarding upcoming assessments.
- Update assessment status and enter notes in our assessment management software on the case regarding any enquires, reschedules, no-shows, etc.
- Scan and upload completed consent forms and surveys to claimant files.
- Advise Intake Department of no-shows, late cancels, incomplete assessments or any other issues regarding the assessment or the assessor.
- Chaperone assessments as required.

**Education / Experience / Certificates Required**:

- Minimum 2-4 years’ experience as a Receptionist ideally in a healthcare facility.
- Excellent communication and customer service skills
- Must be willing to work independently and able to receive assistance or coaching by telephone and video conference
- Must have valid Emergency First Aid/CPR or equivalent
- Must have intermediate level skills with Microsoft WORD and Excel
- Adapts quickly to new technology and quickly picks up on software with mínimal training
- Bilingual (English/French) is an asset

**Reports To**: Manager and Team Lead of Administration

**Hours**:Schedule to be varied as needed, additional hours as needed

**Breaks**: 1-hour unpaid lunch

HVE Healthcare Assessments is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). HVE Healthcare Assessments is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Human Resources will work with applicants requesting accommodation at any stage of the hiring process.

HVE Healthcare Assessments values the diversity of people and communities and is

**Job Types**: Full-time, Permanent

**Salary**: $18.50-$20.00 per hour

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

COVID-19 considerations:
All new HVE employees are required to provide proof of their COVID-19 vaccination and are required to agree to receive any additional vaccinations or boosters that may be required, unless there is a valid medical or religious exemption.

  • Receptionist/ Office Administrator

    2 weeks ago

    Vaughan, Canada Elias Custom Metal Fabrication Ltd. Full time

    **Receptionist/Office Administrator** - Be the first point of contact for visitors entering the building, greeting visitors, monitoring access and maintaining security awareness - Monitor office telephone lines, including screening and directing calls and relaying messages - Receive, sort and schedule any incoming or outgoing mail, deliveries and couriers -...

  • Receptionist/administration

    6 days ago

    Vaughan, Canada Highcastle Homes Full time

    **Receptionist/Administrative Assistant Requirements** - Creates a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees - Takes customer complaints or issues and pass them on to the appropriate parties - Schedules and maintains the calendar of company executives - Coordinates the booking and...

  • Receptionist/administrative Assistant

    1 week ago

    Vaughan, Canada SunBrite Drapery Full time

    ABOUT SUN-BRITE: Sun-Brite is a forward-thinking company that provides cutting-edge window décor and design solutions. Established in 1973, Sun-Brite provides an exceptional experience that understands the unique needs of its clients. CORE VALUES: We promise that Sun-Brite Drapery goes beyond drapery and blinds. Our promise to you is that your time with us...

  • Receptionist & Administrative Assistant

    6 days ago

    Vaughan, Canada SunBrite Drapery Full time

    ABOUT SUN-BRITE: Sun-Brite is a forward-thinking company that provides cutting-edge window décor and design solutions. Established in 1973, Sun-Brite provides an exceptional experience that understands the unique needs of its clients. CORE VALUES: We promise that Sun-Brite Drapery goes beyond drapery and blinds. Our promise to you is that your time with us...

  • Administrative Assistant/receptionist

    1 week ago

    Vaughan, Canada Reena Full time

    **Description**: **Job Summary**: The **Administrative Assistant & Receptionist **is responsible to provide ongoing receptionist and administrative support to Reena at an assigned work location and provide back up support where required. Duties will include, but not limited to serving all visitors, residents and staff in a welcoming manner and directing...

  • Receptionist/administrative Assistant

    6 days ago

    Vaughan, Canada CarHub - North York Chrysler Full time

    **Responsibilities** - Answer incoming calls in a timely manner with a friendly, outgoing demeanor. - Take messages for employees-always include a proper name and phone number. - Directing incoming phone calls within the group. - Completing reports etc. as requested by management - Prepare vehicle dockets for delivery. - License all vehicles for delivery -...

  • Medical Receptionist/Administrative Assistant

    1 day ago

    Vaughan, Ontario, Canada Physiomed Richmond Hill Full time

    Job SummaryPhysiomed Thornhill - Thornhill, ONA Wellness Clinic is looking for a full time or Part Time Medical Receptionist to join our team. We offer chiropractic, physiotherapy, Acupuncture and Massage services.Must be available for evening and weekend shifts.Compensation: Depends on experience $18- $20/hour based on experience.Previous...

  • Dental Office Administrator/receptionist

    1 week ago

    Vaughan, Canada Woodbridge Square Dental Clinic Full time

    Dental office administrator/receptionist wanted for busy, friendly dental office In Woodbridge. Great team. Benefits after 3 months. Experience and Italian-speaking preferred. **Salary**: From $20.00 per hour **Benefits**: - Extended health care Schedule: - 8 hour shift - Day shift - Evening shift COVID-19 considerations: All staff members required to...

  • Receptionist/administrative Assistant

    6 days ago

    Vaughan, Canada Forest Gate Full time

    **About us** Forest Gate is a real estate development and asset management firm which contributes to the creation of prosperous and healthy communities for all. We are seeking a Receptionist & Administrative Assistant to join our team at Forest Gate in Vaughan, ON. This is a full-time, onsite position with great benefits! **Responsibilities**: - Greet,...

  • Receptionist/administrative Assistant

    1 week ago

    Vaughan, Canada Pro Accessibility Ltd. Full time

    Pro Accessibility is a Construction Project Management company. We design, modify and build homes and work environments for seniors and individuals with disabilities or physical limitations. We are presently looking to hire one special person to handle various tasks. This is a new position. 1-2 days a week with the possibility to become a full-time...