Office/human Resources Coordinator

CPC Pumps International Inc. is a part of the Atlas Copco Group, a world-leading industrial group present in more than 180 countries, over the span of approximately 150 years. It is a company that serves customers with innovative compressor, vacuum, power, and industrial technologies. CPC Pumps specializes in designing, manufacturing, testing, and servicing of engineered heavy duty process centrifugal pumps (fully API 610 Compliant) for the CCUS, Green Energy / Circular Economy, H2, LNG, Chem-Petrochem and power-generating industry since 1957.

CPC Pumps is looking for a talented professional to join our team to fill the role of **Office/Human Resources Coordinator (Contract)**. This position will be for approximately a **15 Month Contract position**.

**Purpose**

The **Office/Human Resources Coordinator (Contract)** provides office and human resources support, i.e., recruitment, training, social committee, and administrative functions, maintains office supplies, schedules meetings, and coordinates travel arrangements for other departments and/or the senior management team.

**Duties and Responsibilities**

**Human Resources**
- Provide HR administrative support, i.e., maintain and update job descriptions and organizational charts
- Assist with full cycle recruitment, i.e., screen resumes, reference/background checks, and interviews
- Schedule and coordinate interviews, trainings, and social committee meetings and events
- Send new hire announcements, collect paperwork, coordinate trainings, and conduct office tours
- Maintain hard copy employee files
- Advise and assist employees with understanding human resource policies and procedures
- Act as Payroll back-up support and be involved in training and payroll projects as required
- Assist with the preparation and coordination of company Town Hall Meetings and presentation slides
- Coordinate picture day for employees/new hires and assist in assigning picture to It and HR tools
- Assigned social committee member, assisting with and coordinating social committee events
- Assigned diversity ambassador, coordinating training and promoting an inclusive culture
- Assigned learning administrator for training tool, coordinating employee training and running reports
- Assist with projects, trainings, and other assigned tasks as needed

**Administration**
- Administrative support to general manager and senior management
- Coordinate travel arrangements for employees
- Compose letter of invitation as required for foreign visitors
- Maintain tidiness, run dishwasher and order office/kitchen supplies for office and kitchen/coffee areas
- Maintain tidiness and organize meeting room preparations, i.e., Kleenex, hand sanitizer, restocking of fridges, food, and refreshment orders
- Prepare and distribute company announcements and notices
- Plan and organize events and/or company functions
- Administrative assistance to other departments as required

**Customer Care**
- Assist visitors with hotel accommodations and transportation if required
- Greet and screen visitors and ensure they are escorted within the building by a CPC employee
- Maintain professional look of lobby, kitchen, lunchroom, office supply, and boardroom areas
- Receive incoming courier packages and maintain daily visitor registry

**Sales**
- Assign shop order numbers to new orders and provide relevant information to sales offices
- Accurately and efficiently input data from contract information from sales orders into the portal
- File all new job documentation (sales order, purchase orders, quotes, specifications, etc.); follow up with sales office for missing items
- Notify designated CPC departments of new order, updating monthly order totals
- Work collaboratively with sales team to provide administrative support

**Qualification Requirements**
- Excellent interpersonal, communication (written and verbal), customer-service, organizational and time-management skills is required
- Ability to deal effectively with, build rapport and relationships within and outside of organization
- Ability to work independently and manage multiple tasks to meet deadlines in a fast paced and highly confidential environment, dedicated to customer service
- High level of accuracy and attention to detail
- Solid computer and Microsoft Office skills (Excel, PowerPoint, Word, and Outlook)

**Education and/or Experience**
- Bachelor’s Degree in Business Administration, Human Resources or a related field
- Human Resources Management certification/diploma is preferred; CHRP is an asset
- 2-4 years of office administration, recruitment and/or human resources experience in a manufacturing environment is preferred

**Physical Demands**
- Office environment involves sedentary work with repetitive motion of the wrists, hands, and/or fingers
- Ability to work in a fast-paced environment where problems occur and workload is heavy
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential job f