Workforce Assistant

**Job ID**: 57163

**Job Category**:Human Resources

**Division & Section**:Social Development, Finance & Admin, Business Support

**Work Location**:East York Civic Centre, 850 Coxwell Avenue, Toronto

**Job Type & Duration**:Full-time, Temporary (8 Month) Vacancy

**Salary**:$59,258.00 - $74,836.00

**Shift Information**: Monday to Friday, 35 Hours Per Week

**Affiliation**: Non-Union

**Number of Positions Open**: 1

**Posting Period**: 17-Jun-2025 to 23-Jun-2025

As a member of the Business Support and Workforce Planning Unit within Social Development, Finance & Administration (SDFA) division, you will assist with the administration and coordination of divisional workforce planning initiatives, particularly related to Recruitment, Training, Labour Relations, Health & Safety and Employee Engagement.

**Major Responsibilities**:

- Acts as a divisional liaison for the confidential Police Reference Check Program for all employee, student and volunteer programs.
- Supports the division's occupational health & safety programs, completes special projects and routine work assignments to maintain a culture of safety.
- Supports the division's labour relations activities, establishes schedules for grievances at Step 2, prepares and closes files; drafts summaries and routine responses.
- Provides administrative support and coordination in Human Resources related activities such as recruitment file maintenance and archiving, complement management maintenance, part-time hiring, transfers divisional Expressions of Interest, staffing requisitions, routine responses, organizational change requests, alternate rate forms and other human resource & payroll related forms and letters, etc.
- Corresponds with labour relations, Divisional management and the union in matters related to step 2 grievances.
- Compiles, maintains, tracks and trends statistical data for use in forecasting; participates in analysis.
- Prepares visual presentations, briefing materials and other documentation.
- Supports policy and procedure development.
- Coordinates the division's activities pertaining to conferences, memberships, tuition reimbursements and subscriptions.
- Support divisional educational activities such as student placements, attendance management and program logistics.
- Supports the division's inventory of computer equipment, including the procurement of new equipment and technology needs.
- Composes detailed correspondence in matters relevant to the scope of responsibilities.
- Assists in preparing and maintaining divisional web and intranet content.
- Supports staff with training needs and with the collection of training information for the Division.
- Represents the division in communications with external stakeholders, in matters relevant to the scope of responsibilities.
- Participates and completes assigned project work independently within tight timeframes.
- Responds to detailed inquiries from divisional staff and the public in a diplomatic and efficient manner.
- Maintains strict confidentiality of information and records.
- Facilitates divisional staff appreciation activities.
- Prepares & submits the bi-monthly divisional Executive Office timesheets for payroll processing.
- Supports divisional projects work.
- Provides onboarding activities/orientation to new staff as appropriate.

**Key Qualifications**:

- Graduate from a relevant university or college program such as Human Resources, Business Administration, or the equivalent combination of education and experience.
- Administrative experience supporting senior level employees.
- Considerable experience with a variety of software packages including but not limited to (i.e. SAP, Microsoft Office, SuccessFactors, ELI, and/or Adobe).
- Experience in the preparing and drafting standard correspondence and reports and handling confidential information.
- Experience supporting any one of the following functional areas: Recruitment, Training, Labour Relations, Health & Safety and Employee Engagement.
- Ability to identify and analyze problems and inefficiencies and suggest corrective actions and solutions.
- Ability to effectively establish timelines and handle a varied workload, with impeccable organizational skills.
- Ability to work independently in a dynamic, complex environment, as well as part of a team.

**Note To Current City of Toronto Employees**

**Equity, Diversity and Inclusion**

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

**Accommodation