Process Coordinator

2 weeks ago

Scarborough, Canada Atlantic Packaging Products Ltd Full time

We are seeking a detail-oriented and proactive Process Coordinator to serve as a vital link between the functional and project teams within our Finance Department. This individual will support the successful execution of finance-related projects by facilitating communication, assisting in task planning, and ensuring the integrity of data governance and documentation processes. The Project Coordinator will work closely with the Process Manager to support implementation projects; translating project plans into actionable, time-bound deliverables for the project team.

**Reports to**: Process Manager

**Key Responsibilities**
- Planning and Coordination
- Collaborate with the Project Manager to understand the overall project plan and objectives.
- Assist the Business Partner in developing and maintaining weekly, monthly, and overall task lists/plans for the project team.
- Monitor project progress and ensure alignment with timelines and deliverables.
- Coordinate meetings, workshops, and follow-ups between functional and project teams to drive alignment.
- Communication Management
- Act as a liaison between functional teams, project teams, and stakeholders to ensure clear and consistent communication.
- Prepare and distribute regular project status updates, meeting minutes, and other relevant materials.
- Facilitate communication of project risks, issues, and changes to the appropriate stakeholders.
- Data Governance and Documentation
- Process mapping to understand the current state of business processes to enable a future state mapping
- Ensure adherence to data governance policies within project execution.
- Maintain and organize all project-related documentation, ensuring easy access and version control.
- Create and manage project repositories for data and documentation storage.
- Support the creation of templates, reports, and other documentation required for project governance.
- Problem-Solving and Support
- Identify potential roadblocks and collaborate with the team to implement solutions.
- Provide administrative and operational support for project-related activities.
- Assist in identifying process improvements to enhance efficiency within project coordination.

**Qualifications**

**Education and Experience**:

- Bachelor’s degree in Finance, Business Administration, Project Management, or a related field.
- 1-3 years of experience in project coordination or a similar role, preferably in a finance-related environment.
- Skills and Competencies
- Strong organizational and multitasking abilities with a keen attention to detail.
- Excellent verbal and written communication skills.
- Proficient in project management tools (e.g., MS Project, Asana, Trello) and Microsoft Office Suite (Excel, Word, PowerPoint).
- Knowledge of data governance principles and best practices is an asset.
- Ability to work effectively in a fast-paced, cross-functional team environment.
- Analytical and problem-solving skills with the ability to anticipate and address challenges.

**Key Attributes**
- Proactive and self-motivated with a solution-oriented mindset.
- Strong interpersonal skills to build and maintain effective relationships.
- Commitment to maintaining confidentiality and data integrity.

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