Executive Assistant

1 week ago

Calgary, Canada The Shokunin Hospitality Group Full time

Hospitality professional and restaurant owner looking for a highly motivated, organized and outgoing executive personal assistant.

**Responsibilities**:

- Act as the person of contact between employees & employer
- Curate daily and weekly schedules
- Act as the point of contact between the executive and internal/external
- Screen and direct phone calls and distribute correspondence
- Strong judgement skills to handle a variety of requests and queries appropriately
- Manage daily priority lists
- Schedule meetings and appointments
- Make travel arrangements
- Take dictation and meeting minutes
- Source office supplies
- Produce reports, presentations and briefs
- Assist in daily errands/activities
- Work closely with restaurant operations manager
- Maintain budget reports
- Communicate efficiently with various other members of team (ie. Contractors, Designers, Graphic Designers, Accountants, etc)
- Conducting and reporting any research required
- Ability to work in multiple different work environments
- Travel between a number of different business locations throughout Calgary and Okotoks area

**Education**:

- High School degree
- PA diploma or Post Secondary Degree (advantage)

**Skills**:

- Proven work experience as a Personal or Executive Assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Familiar with scheduling meetings via Zoom and/or Teams
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Japanese language (advantage)
- Must work well both independently as a self starter along with a large & diverse team
- Well developed time management skills
- Must have a car and be able to use it for daily transportation

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$80,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Do you have your own transportation?
- Have you every worked in hospitality?

Work Location: In person

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