Human Resources and Administrative Assistant

**About us**

By joining the Global Centre for Pluralism, you will become a member of a committed staff that values collaboration and creativity, and deeply cares about the work we do. At the Centre, we believe that societies thrive when differences are valued. Our mission is to influence perspectives, inform policies and inspire pathways to advance pluralism**.**

Our work supports societies looking to address injustice, inequality and exclusion, while remaining grounded in the contexts and lived experiences of each place. We work with policy leaders, educators and community builders around the world to amplify and implement the transformative power of pluralism.

We are fortunate to work in a beautifully restored, spacious heritage building in downtown Ottawa at 330 Sussex Drive.

**About the position**:
Reporting to the Director of Business and Operations (DBO), the Human Resources and Administrative (HR & Admin) Assistant is responsible for providing exceptional administrative services to business operations, human resources and the Secretary General’s Office. The HR & Admin Assistant will be responsible for carrying out administrative tasks, maintaining accurate records, and supporting the DBO with various initiatives. This position also works closely with the Manager, Governance and Executive Office (MGEO) and with the virtual Director of Human Resources (DHR).

**Responsibilities**:
**Human Resources Support**
- Assist with employee onboarding, including processing new hire paperwork and coordinating orientation sessions and trainings with line managers
- Assist in the recruitment process by posting job openings, conducting preliminary screening, and scheduling interviews
- Maintain the shared drive to ensure that HR Handbook, policies, procedures, and templates are kept up-to-date and easily accessible to employees at all times
- Maintain the employee leave system and ensure that accurate records of employee absences and leave balances are maintained
- Respond to employees’ questions as appropriate and reroute them to their line manager and/or the DHR as required
- Maintain up-to-date information on employee contact details, including phone numbers, and emergency contacts
- Provide logístical assistance with HR projects and initiatives, including staff surveys, performance management, employee engagement, and training and development programs
- Assist with the preparation and distribution of HR communications and announcements
- Coordinate HR events and meetings, including scheduling and logistics
- Other tasks related to HR as assigned

**Governance support**
- Provide administrative support for the governance function
- Work with the MGEO to assist with the coordination and logistics for Board of Directors, Sub-Committees of the Board and Members of the Corporation meetings and related events
- Provide general administrative and logístical support for the SG Office as requested by the GEOM.
- Take on related tasks as assigned by the MGEO to ensure that all required meeting material and documentation is distributed on time and meeting support services including simultaneous translation, meeting room rental, equipment rental, catering, hotel reservations and other services, are arranged as required.
- Other tasks related to Governance as assigned

**Business and Operations support**
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items
- Assist with annual budget preparation and ongoing budget management and review including tracking expenditures and checking expense coding, as required
- Monitor, manage, distribute and order office and other supplies
- Assist DBO in tracking the organization's greenhouse gas (GHG) footprint
- Receive all invoices and assign them to the relevant staff for their review and further processing by Finance
- Support the credit card reconciliation process and ensure all required documentation is complete
- Prepare reports, presentations, and other materials as required by the DBO
- Provide general administrative support as required by the DBO
- Other tasks related to Business and Operations as assigned

**Education**:College or university degree in business, human resources administration, or related field

**Experience**
- At least 2 years of experience providing human resources and administrative support;
- Experience in drafting and editing documents;
- Clear understanding of and exceptional commitment to confidentiality;
- Professionalism, tact and ability to multitask;
- Fluently bilingual in English and French;
- Excellent communication skills (verbal and written);
- Highly organized and detail-oriented;
- Strong computer skills, including with Microsoft Office, online conferencing tools (e.g. Zoom, Teams), and cloud-based document management (e.g. SharePoint).

**How to apply**:
**Application process**:
**Job Types**: Full-time, Permanent

**Salary**: $48,000.00-$53,000.00 per year

**Benefits**:

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