Legislative and Corporate Records Officer

6 days ago

Okotoks, Canada Town of Okotoks Full time

**Opportunity Highlight**:
Closing Date**:January 12, 2025**Position Type**:Permanent**Compensation**:$78,245 - $90,740**Work Location**:Hybrid (On-site/Remote)**

We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team. Responsibilities will include:

- Oversee the Town’s Records and Information Management program and the Freedom of Information and Protection of Privacy (FOIP) programs to ensure compliance with the Corporate Records Classification Scheme and Retention Schedule, respective legislation, and industry standards;
- Develop, review, and update the Town’s Records and Information Management policies, guidelines, and procedures;
- Advise Town staff on best practices for managing electronic and physical records to ensure records are accessible and effectively organized;
- Coordinate, organize, and execute the removal and destruction of records from all Town business centres to comply with the Town’s Records Classification Scheme and Retention Schedule;
- Provide training and materials related to the Town’s Records Management System to staff responsible for records management, as well as other users;
- Work with IT to incorporate records management best practices into electronic forms and workflows;
- Manage the Town’s Records Liaison program;
- Monitor the performance of the Records and Information Management program, conduct audits, update the program in response to changes in legal requirements, technology, and business operations;
- Assist with census and election activities and other business centre projects as required.

**Opportunity Details**:

Job Posting ID3224PHours of Work37.5 per weekNumber of Openings1Standby Rotation RequiredNoDriver's Abstract RequiredNoPolice Record Check RequiredYes**What we offer**:

- An excellent pension plan
- Benefit plans
- Career development
- Competitive salary
- Comprehensive health, dental, paramedical
- Flexible work schedule
- Hybrid work environment

**What you Bring**:
A combination of education and experience that would provide the required knowledge, skills and abilities to qualify. A typical way to qualify is equivalency to completion of a diploma in Records Management plus:

- 3 or more years direct and related work experience, preferably within the Local Government Information Management environment;
- Experience working with Corporate Records Management System (CRMS);
- Training and knowledge of public body responsibilities under the Alberta Freedom of Information Act and Protection of Privacy Act; and
- Strong diplomacy, tact confidentiality, and communication skills.

**Equity, Diversity and Inclusion (EDI)**:
**How to apply**:
**Accommodations**:

- We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.
- If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form.
- All information received in relation to accommodation will be kept confidential.
- Last Updated: _December 17, 2024_

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