Document Control Assistant

2 weeks ago

Calgary, Canada Rising Edge Group Full time

**Role**

Reporting to the Senior Document Controller, the Document Control Assistant provides support in managing essential documents and records for projects. This role focuses on maintaining the integrity of document systems and ensuring compliance with company standards. The Document Control Assistant will assist in processing documents and supporting internal and external stakeholders with their documentation needs.

**Responsibilities**
- Assist in managing electronic and manual records management systems, ensuring proper filing and documentation protocols are followed.
- Support the tracking and logging of documents for various projects, including drawings, contracts, and other critical documents.
- Help maintain document control procedures including version control for various drawings (IFC, IFCRs, etc.) and ensure proper distribution to relevant parties.
- Perform regular audits of documentation to ensure accuracy and completeness.
- Handle requests for documents from internal departments and external stakeholders, processing these requests in a timely manner.
- Assist in the preparation of document transmittals and ensure all documentation meets outlined standards.
- Support the document classification process including sorting, filing, and archiving procedures.
- Maintain an organized filing system for both electronic and hard copy documents.
- Collaborate with project teams to ensure adherence to document management policies and standards.
- Contribute to continuous improvement of document control processes and assist in training staff as necessary.

**Requirements**:

- Completion of a minimum of a 2-year diploma in Business Administration, Records Management, or a related field
- 1-2 years of experience in a document control or administrative role
- Strong familiarity with EDMS software (e.g., LiveLink, McLaren) would be an asset
- Proficiency in Microsoft Office Suite, particularly in Excel and Word
- Strong organizational skills, with the ability to manage multiple tasks and set priorities
- Excellent written and verbal communication skills
- Detail-oriented with a strong focus on accuracy
- Ability to work effectively in a team-oriented, fast-paced environment
- Prior experience in an engineering or construction environment would be beneficial

**Benefits**
- Extended Healthcare Plan (Medical, Disability, Dental & Vision)
- Paid Time Off Benefits
- Training & Development
- Employee Assistance Program - Counseling
- RPP - Group RRSP

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