Corporate Secretary

**About Chartered Professional Accountants of Canada**

Chartered Professional Accountants of Canada (CPA Canada) works collaboratively with the provincial, territorial and Bermudian CPA bodies, as it represents the Canadian accounting profession, both nationally and internationally. This collaboration allows the Canadian profession to champion best practices that benefit business and society, as well as prepare its members for an ever-evolving operating environment featuring unprecedented change. Representing more than 220,000 members, CPA Canada is one of the largest national accounting bodies worldwide.

**CPA Canada supports a hybrid-working environment. This role can be aligned to any of our 4 CPA Canada offices; Toronto, Montreal, Ottawa, or Burnaby**

**About the opportunity**

As a Corporate Secretary at CPA Canada, you will manage day-to-day activities and strategic alignment of emerging issues and themes. The Corporate Secretary is responsible for providing effective support to the CPA Canada Board of Directors, related Board Committees and Council of Chairs. In addition, the incumbent will be responsible for planning and executing board-related meetings, maintaining records, developing reports and liaising with Board members and executives to guarantee that the information provided supports long-term planning and is accurate and in compliance with by-laws and regulations and good governance practices.

**What you'll do**

In this role, you will:

- Plan, prepare and execute all Board of Director meetings and committee meetings
- Create and distribute agenda and all supporting materials in advance of the Board and committee meetings
- Plan, prepare and execute all membership meetings and Annual General Meetings
- Record accurate meeting minutes and distribute accordingly
- Update and maintain corporate records
- Create and maintain up-to-date board planning calendars and workplans outlining matters to be on the Board's agenda over the course of a year, leading a forward-thinking, strategic approach to streamline themes and manage issues
- Maintain a full contact list of board members, including board member appointment and dates, terms of appointment and board member biographies
- Oversee the required registration status and the facilitation of all annual filings of required reports and information
- Maintain governance policies and assist in crafting a systematic schedule for their review as determined by the Board
- Maintain an up-to-date list of members of Committees of the Board
- Manage and ensure that requests made of the Board of Directors, or relevant to governance, are reported and responded to in a timely manner
- Ensure that the Board and senior management are well advised on corporate governance issues
- Direct the coordination and planning of all Board related meetings and events

**What we're looking for**
- Post-secondary education in Business, Corporate Governance or Administration; Certification in Corporate Governance and or LL.B. are considered assets
- At least seven (7) years of Corporate Governance experience specifically within a not-for-profit organization, with demonstrated knowledge of Corporate Governance guidelines
- Exceptionally organized and detail-oriented and excellent time-management skills
- Ability to work under pressure to meet varying deadlines, remaining calm with a sense of urgency while maintaining a positive, team-driven approach
- Strong written and verbal communication skills
- The ability to facilitate in the French language is considered an asset
- A self-starter and progressive performer who takes the initiative to complete activities
- A strong collaborator and strategic thinker who works well at all levels of the organization
- Intermediate to advanced level skill with Microsoft Office suite of products

**What it's like to work here**

CPA Canada is an exclusive place to work with a diverse workforce and a commitment to health and wellness for its employees. The organization offers a flexible and balanced environment that allows individuals to maximize professional and personal development. CPA Canada employs over 400 people, with its headquarters in Toronto and regional offices in Burnaby, Ottawa and Montreal. Our technology-enabled culture is designed to attract qualified people and enable them to do their best work. Employee perks include competitive salaries and pension, a comprehensive benefits package, professional development programs, flexible working hours and opportunities to work from home, regular social events and a highly successful employee volunteer program. CPA Canada is dedicated to continual improvement and building a high-performing, innovative organization that creates value for members and other stakeholders.

**Organization values**

We create a collaborative and constructive culture by:

- Acting with Integrity - Fostering Excellence - Respecting Others - Working Collaboratively - Being Accountable