Executive Assistant

**Our Company**

Differentiate your brand with a talented group of retail promotion and packaging experts from Main St. Group. We are retail market specialists well known for powerful in-store marketing programs that move our client’s product off the shelf and into the consumers' shopping cart.

We deliver impactful brand stories through design, displays, print, packaging, and fulfillment. We create in-store marketing pieces for our clients in the Wine & Spirits, and Lifestyle industries.

Our team has a passion for the success of our client’s brand. It’s in our DNA.

**Our Why**

We make it easy to bring your ideas to life

**Our Vision**

To become the trusted shopper marketing resource for Wine, Spirits and Lifestyle Brands

**Our Mission**

To maximize the value of our client’s marketing spend by optimizing creative and procurement

**Our Values**

We are **Client Obsessed**

We have a **Bias for Action**

We **Make It Easy**

**Position Summary**

We’re looking for an Executive Assistant to perform a variety of administrative tasks that support our company’s senior-level managers and office management processes.

The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing expense reports and taking administrative leadership of varying programs and transitions. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

We want this team member to be versatile, collaborative and results-oriented, while demonstrating the desire to learn and grow. Communication is an essential part of this role, so you must feel confident enough to contribute to the entire process. This position will provide opportunities to hone your skills. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Are you dedicated, enjoy working with a team, and meticulous in detail? Then we would love to hear from you

**Primary Responsibilities**

The specific details of the Executive Assistant’s role will vary slightly, but common responsibilities will include:

- Act as the point of contact among executives, employees, clients and other external partners, providing solutions, and knowing when to direct to other key points of contact as needed
- Manage information flow in a timely and accurate manner
- Provide administrative support to ensure efficient operation of the office
- Carry out administrative duties such as typing, copying, scanning etc.
- Manage executives’ calendars and set up meetings
- Answer phone calls and support visitors
- Make travel and accommodation arrangements
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Keep up with office supply inventory
- Take meeting minutes
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Take on administrative ownership of varying programs and processes
- Personalize and distribute contracts and NDAs for signoff
- Any other project deemed appropriate by the Director

**Interpersonal/Leadership Skills**
- Must have a strong knowledge of good business practices and principles
- Completion of post-secondary education
- PA diploma or certification is a plus
- Minimum 3 years’ experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Strong analytical, interpretive and problem-solving skills
- Ability to perform duties accurately with a level of precision while maintaining a steady workflow
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality

**Job Types**: Full-time, Fixed term contract
Contract length: 12-18 months

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Woodstock, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Executive Assistant: 3 years (preferred)

Work Location: In person