Bookkeeper/administrative Assistant

We do big things at Gladstone We have been a rapidly growing company from day one. We need someone who can keep up and help us stay organized. You need to be outstanding at organizing schedules and events, directing communications between colleagues, entering data, preparing documents for meetings, and the general day-to-day operations of running an office. We don’t just want you to be awesome at accomplishing tasks assigned to you, we want you to be constantly seeking improvements, hungry for the business’ betterment in every realm.

When it comes to bookkeeping, we need you to be top notch. Aware of LDB requirements, and brewery operations would be best. When it comes to numbers, you’ve got to be number one.

We are a fun and vibrant, fast paced place to work. We want you to be devoted and hard working. *If you’re the right person, and this turns into long-term full-time work, you will even be considered for benefits and our new PENSION program

We can't wait to meet you

Administration Assistant & Bookkeeper

ROLE

The Administration Assistant will be the main liaison for all administration work for the entire Gladstone Brewing Company. They will coordinate with the brewing team, packaging team, sales team, FOH operations, and the kitchen team to insure a smooth flow of information. They will help organize all documentation in the organization, help streamline all administrative tasks, and help departments with efficiency in all aspects of administration and information.

The main role of the Bookkeeper will be recording and maintaining the company’s daily financial transactions. The role also includes managing Payroll, Accounts Receivable, and Accounts Payable. The bookkeeper will update the general ledger as needed, prepare reports for Ownership, the General Manager, and the Accountants as necessary. The bookkeeper will monitor cash flow and produce reports to assist all the managers in making strategic decisions.
- Qualifications/Requirements_
- Solid leadership skills and work ethic.
- Excellent communication skills.
- Obsessive attention to detail.
- Strong multitasking and troubleshooting skills.
- Solid experience with Word, Excel and QuickBooks.
- Experience with EKOS or similar software.
- Pay Type:_ - Hourly ($24/hr to $32/hr)
- Health and Dental Plan
- Pension Plan
- Supervisors:_ Ownership and CEO

**Job Description (Administration Assistant & Bookkeeper)**

The Administration Assistant and Bookkeeper’s duties will include all of the following (plus any other tasks they may be asked to perform by the General Manager and Ownership):
Bookkeeping
- Using Quick Books Online (QBO) to record the day-to-day financial transaction of the company.
- Verifying all transactions are recorded in the proper ledger.
- Updating the ledger and chart of accounts to conform to the changing and evolving nature of the company.
- Verify, allocate, and post transactions.
- Perform bank reconciliations.
- Ensuring the information in QBO is up-to-date and accurate.

Accounts Receivable and Accounts Payable
- Keeping an up-to-date account of all Accounts Receivable (AR).
- Collecting AR in a timely manner.
- Keeping an up-to-date account of all Accounts Payable (AP).
- Paying AP in a timely manner, keeping a close eye on cash flow.

Cash-outs and Deposits
- Performing the daily cash-outs and reconciliation, ensuring the cash coming in matches the Square POS reports.
- Prepare weekly bank deposits.

Taxes
- Extended Health Tax (EHT) reporting and paying.
- Excise Tax reporting and paying.
- GST reporting and paying.
- PST reporting and paying.
- LDB Tax reporting and paying.

Payroll
- Using T-Sheets and Payworks to prepare and fund payroll.
- Manage and maintain employee expense reports and payouts.
- Monitor all overtime and bring up any excess OT and pay to the department managers, the General Manager, and the Ownership Team.

Reporting
- Providing monthly reconciled Profit & Loss (P&L) reports to the General Manager and ownership.
- Provide monthly Balance Sheet reports to the General Manager and Ownership.
- Provide monthly valuation reports to the General Manager and Ownership.
- Provide weekly KPI Reports to all the department managers, the General Manager, and Ownership.
- Update these KPIs on the company whiteboards for all staff members to see.
- Update all Labour Ratios to the General Manager and Ownership weekly.

Administration Assistance for Brewery and Sales Teams
- All information flowing from the brewery and sales side of the company will be managed by the Administration Assistant.
- This will include helping the brewery upload production and packaging data into Ekos and QBO.
- All sales and inventory for wholesale accounts will be organized electronically in Ekos and QBO to insure all sales information and DOC60’s are prepared for all deliveries.
- Working with the Sales Team, the Administration Manager will help coordinate all sales and delivery schedules for all wholesale accounts.