Bookkeeping Assistant

7 days ago

Courtenay, Canada Sid Williams Theatre Society Full time

**ABOUT US**
The Sid Williams Theatre is located on the unceded traditional territory of the K’ómoks First Nation - the Sahtloot, Sasitla, Ieeksun and Puntledge peoples who have been care takers of this land since time immemorial - in the region known today as the Comox Valley and downtown Courtenay, BC. A registered charitable organization, the Sid Williams Theatre Society (SWTS) operates the 500-seat performing arts centre balancing multiples roles as a performance facility for community groups, a professional venue for commercial events, and as an arts presenter offering a curated season of select performances.

**JOB SUMMARY**
The Bookkeeping Assistant (BA) is a key member of the administrative team, the position is responsible for providing support for clerical and daily bookkeeping tasks to ensure SWTS adheres to best practices and requirements for non-profit business operations and reporting. Confidentiality, efficient time management, excellent organizational skills, and attention to accuracy are essential qualifications for this position, as is the ability to communicate clearly.
We are seeking a conscientious and organized individual in this role to provide essential support to ensure the smooth financial and administrative operations of the organization.

**DUTIES & RESPONSIBILITIES**
Bookkeeping
- Data entry for daily sales (box office, donations, lounge, etc)
- Data entry for accounts payable and receivable
- General office duties of banking and maintaining filing (both hard copies and electronic files)
- Reconcile and file invoices and receipts for management team

Other
- Participate in meetings when required
- Follow the Occupational Health and Safety guidelines

**MINIMUM QUALIFICATIONS**
Education and Experience
- Minimum of 1 - 2 years relevant work experience
- Experience with accounting software and administrative processes

Knowledge & Skills
- Sage 50 Accounting program experience is required - experience with Sage 50 Cloud is an asset
- Knowledge of bookkeeping (especially for non-profit organizations) and generally accepted accounting principles
- Ability to understand financial data, processes, and procedures
- A high degree of attention to detail, accuracy, and organization
- Ability to prioritize tasks and work in efficient and timely fashion
- Skilled in using Excel
- Effective communication skills (verbal and written) and strong interpersonal skills
- Proficiency with Microsoft Office suite (Word, Excel, etc)
- Ability to work independently and take initiative
- Ability to work in a dynamic environment

**DESIRED QUALIFICATIONS**
- Post secondary education in accounting is an asset
- Experience with CRM (customer relationship management) and database programs
- Possesses a meaningful understanding and genuine commitment to diversity, inclusion, anti-racism, and equity
- Commitment to continuous learning
- Experience in arts and culture or non-profit sector

**OTHER DETAILS**

There is opportunity for increased hours and responsibilities after successful completion of probationary period.

Compensation negotiable based on experience.
**Probationary period**:minimum 90 days

**Job Type**: Part-time

Pay: From $20.00 per hour

Expected hours: No less than 16 per week

**Benefits**:

- Flexible schedule
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-09-25

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