Event Lead

24 hours ago

Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

**Position title**: Event Lead

**Department**: Catering & Conferences

**Reports to**: Catering & Conferences Operations Manager

**Supervises**: Catering and Conferences Associates and Drivers

**Hours per week**: up to 37.5

Position Purpose

**Responsibilities**:

- Provides excellent customer service through liaising with clients to ensure order verification and professional and courteous service
- Responsible for the execution of catering/banquet functions and assists management team with the execution of larger events
- Supervises and directs C&C Associates and Drivers in the planning and execution of catering and conference onsite and offsite events
- Assists the C&C management team in human resources related tasks such as, but not limited to, training, and scheduling of C&C staff
- Liaises and co-ordinates with AMS sales team to ensure a seamless guest experience
- Plans and prepares next day’s events and ensures cleanliness of relevant areas, including set-up and tear-down of rooms according to client specifications which includes, but is not limited to, moving tables, chairs, stage, setting A/V equipment, buffet tables, etc.
- Adheres to all AMS policies and procedures, as well as other regulatory entities such as FoodSafe, Liquor and Cannabis Regulatory Branch, Worksafe BC, etc.
- Ensures the professional assembly and presentation of all food & beverage items during events
- Prepares, loads and safely stores Food & Beverage items, equipment and supplies in the AMS catering vehicle(s)
- Actively promotes Catering and Conferences events
- Ability to work flexible hours (daytime, evenings, weekends and holidays) and on call
- Works with the AMS mission statement and values to operate a successful department
- Other duties as required

Qualifications and Experience
- A minimum 2 years food and beverage supervisory roles is a requirement
- Ability to lift up to 22 kg (48.5 lbs)
- Ability to stand for 100% of shift
- Ability to work flexible hours including evenings and late nights
- Ability to carry 3 plates and a tray
- Valid BC driver’s license with a clean driver’s abstract
- Food Safe level 1 certification or higher
- Serving
- It
- Right certification
- Self-motivated with demonstrated superior skills in customer service and organization
- Strong leadership, organizational, problem-solving and time-management skills
- Detail oriented, ability to perform tasks in a timely manner and follow instructions
- Language: Required to speak, read and write English, with fluency in other languages being an asset
- Experience with MS Office Suite an asset

**To Apply**:
Please submit your resume and cover letter.

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