Project Coordinator, Asset Renewal

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 20129

Project Coordinator, Asset Renewal (CHH)
City Housing Hamilton

NUMBER OF VACANCIES: 1 Full-Time Regular

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35.00 per week
- GRADE: M
- SALARY/HOUR: $40.476 - $45.996 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Permanent

Job Description ID #: 7518

**Vaccine Verification **- As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

**SUMMARY OF DUTIES**

Reporting to the Senior Project Manager, Energy Initiatives (SPMEI) this position supports the Project Manager, Asset Renewal (PMAR) positions throughout all phases of the project process, ensuring projects are delivered within the scope, budget and schedule specified. Responsible for tracking and reporting requirements and contributing to the overall service excellence provided by the Asset Renewal Team.

**GENERAL DUTIES**

Provides support to several PMAR with respect to the delivery of capital construction, service contracts and/or compliance projects.

Assists with the planning, organization, and co-ordination of all activities related to the construction process and/or compliance programs from concept to completion in the design and construction of renovated buildings, and service contracts. Assists with all procurement activities including drafting of procurement documents (e.g., requests for proposals (RFP), requests for tender (RFT), requests for quotation (RFQ), site meeting attendance records, bid evaluation reports, etc.), attendance at site meetings, and coordination for executed contract documents as they relate to the capital project process.

Under the direction of the SPMEI, consults with Architects and Engineers and other professional consultants as required to ensure CityHousing Hamilton’s needs are met

Assists in searches for information related to capital projects (e.g., drawings, renovation dates, warranty information, etc.).

Assists in liaising with internal (e.g., Asset Renewal, Operations, Maintenance, etc.) and external (e.g., consultants, contractors, tenants, regulatory authorities, etc.) stakeholders ensuring that scope of work is in accordance with CityHousing Hamilton’s needs, including long-term operation and maintenance requirements.

Assists in investigating and addressing tenant complaints related to capital projects when required and under the direction of the SPMEI or PMAR.
Participates in site visits, documents site conditions, verifies specified issues related to energy and water efficiency, prepares field reports, etc. under the direction of the SPMEI or PMAR.

Complies with CityHousing Hamilton and Occupational Health and Safety Act (OHSA) requirements for construction projects during site visits.
Assists with the preparation of project cost estimates, schedules, and notices based on the approved budget, timelines, and scope.

Provides and maintains a computerized inventory of all assigned projects and provides regular verbal and written status updates to the SPMEI on a regular basis.

Interprets and reviews drawings, specifications, and tender documents to ensure compliance with procurement policies and CityHousing Hamilton’s needs.

Attends and assists with the preparation of, as well as recording, of minutes of project and team meetings as necessary.

Assists in reviews of consultant and contractor payments based upon work completed. Provides recommendations for payment to PMAR and SPMEI. Co-ordinates and tracks the completion of deficiencies with the general contractor and consultant.

Maintains computerized records of capital assets and projects utilizing internal processes.

Updates computerized records of utility data for CityHousing Hamilton’s buildings under the direction of the SPMEI.

Prepares visual job aids to assist staff in the use of various software programs used by CityHousing Hamilton for capital projects, other staff to view and energy and water efficiency.

Liaises with authorities having jurisdiction as required.

Performs other duties as a