Accounts Payable Specialist

M CON Products is a local, and family owned, industrial manufacturing facility that was established in 1989 in Ottawa, Ontario to provide the fast-growing market with high quality Precast Concrete products on time and at a competitive price. Our precast products include circular and elliptical concrete pipe, circular and box maintenance holes, catch basin, box culverts, oil grit separators and gravity retaining wall systems.

**Job description**

As an Accounts Payable Specialist, you will be responsible for managing and processing financial transactions related to accounts payable and related A/R duties. You will work closely with the purchasing, finance, and administration teams to ensure timely and accurate processing of invoices, payment and receipts and maintain accurate records of all financial transactions. You will also assist with financial analysis, reporting and related additional tasks as required.

**Responsibilities**

Accounts Payable:

- Receive, review, and process invoices, ensuring proper coding, approval, and accuracy.
- Physically verify small parcel received shipments, attention to detail is key
- Reconcile vendor statements/accounts payable documents.
- Communicate with purchasing to resolve any invoice discrepancies or issues.
- Follow up with vendors as required.
- Maintain accurate records of all accounts payable transactions in ERP software (Microsoft Dynamics)
- Ensure all reconciled accounts payable documents get reviewed and sent to M CON’s accounting department in a timely manner.
- Collect all credit card receipts from M CON card holders monthly and prepare expense reports accordingly.
- Ensure all required invoices/work orders/receipts get saved in the appropriate locations in SharePoint.
- File accounts payable documents accordingly.
- Ability to multi-task while staying organized

Accounts Receivable:

- Accounts receivable data entry as required.

General:

- Assist in regular database maintenance in Microsoft Dynamics.
- Assist with financial analysis, reporting and other impromptu tasks as needed.
- Ensure compliance with company policies, procedures, and internal controls.
- Maintain confidentiality of financial information and handle sensitive data with integrity.
- Collaborate with cross-functional teams, such as purchasing, sales, and customer service, to resolve any financial-related inquiries or issues.
- Stay updated with changes in accounting regulations, best practices, and industry trends.
- Other administrative and A/P related duties as required.

**Qualifications**

Education Required:

- High school diploma or equivalent (Diploma or bachelor’s degree in accounting or finance is preferred)

Years of experience:

- Minimum 3 years of experience in accounts payable and/accounts receivable roles

Specific Experience:

- Strong understanding of basic accounting principles and concepts
- Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.

Competencies:

- Always maintain a high level of safety and confidentiality.
- Exceptional attention to detail and accuracy in data entry and financial calculations
- Able to work in a fast-paced, high-production environment.
- Able to work unsupervised, motivated to complete all tasks.
- Able to communicate and work well with others in a team environment.
- Ability to focus and accurately complete both complex and repetitive tasks.
- Always maintain a professional attitude, especially when handling difficult and/or stressful situations
- Effective communication skills, both written and verbal
- Ability to multi-task while staying organized
- Willing to work overtime as required.

Compensation Offer:

- Salary commensurate with experience
- 1-year contract (opportunity for permanent after the term, based on business needs), Full-time, 42.5 hours/week
- Located in Ottawa, Ontario

**Benefits**:

- Competitive Compensation and Benefits plan including annual bonus, Vision care benefits, and Retirement Savings plan.
- Working for an Industry leader in the Precast Concrete Products space
- Established, growing company with experienced leadership.
- Contract full-time role with comprehensive training and support

**Job Types**: Full-time, Fixed term contract

Contract length: 12 months

Pay: $47,000.00-$60,000.00 per year

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K0A 1L0: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Join our team as an Accounts Payable Specialist where you will play a crucial role in maintaining our financial integrity while contributing to a collaborative work environment

**Job Types**: Full-time, Permanent

Pay: $47,000.00-$60,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

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