Executive Assistant
51 minutes ago
As an Executive Assistant, your mission is to support the company’s senior management, particularly with matters related to bookings and travel arrangements. You play a key role in optimizing travel processes and managing expense reports.
More specifically, you will:
- Provide administrative support to the CFO and Davie Group’s finance team members, including scheduling and document preparation.
- Manage day-to-day office operations and ensure a well-organized, clean, and safe working environment.
- Organize travel and accommodation for finance team members.
- Handle meeting logistics, room reservations, minutes, and schedule monitoring.
- Serve as the main point of contact for office vendors, building management, and service providers.
- Maintain office supply inventory and place orders as needed.
- Coordinate office events and visitor logistics.
- Assist with onboarding new employees, including workstation setup and access credentials.
- Oversee incoming and outgoing mail and courier services.
- Support basic accounting or finance-related tasks, such as expense reports.
- Ensure compliance with company policies and procedures.
**Qualifications**
- Minimum of five years of experience as an executive assistant or similar administrative role.
- Strong organizational skills and multitasking abilities.
- Excellent communication skills in English and French, both written and spoken.
- Proficiency with Microsoft Office Suite and collaboration tools (e.g., Microsoft Teams).
- Positive attitude, proactive, resourceful, and detail oriented.
- Experience working in a fast-paced professional environment.
- Customer-focused mindset with a strong emphasis on service excellence.
-
Executive Assistant
4 days ago
Ottawa, Canada Ottawa Inner City Health Full timeOttawa Inner City Health is seeking an** Executive Assistant** to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members. **Qualifications**: - Post Secondary Diploma in Business Administration, or relevant...
-
Executive Assistant
7 days ago
Ottawa, Canada Ellement Consulting Group Full timeABOUT ELLEMENT Ellement Consulting Group Limited Partnership (Ellement) is a national provider of integrated retirement, benefit, actuarial, and investment consulting, as well as administration services for retirement and benefit programs, and retirement and benefit software solutions for internally administered organizations. Our mission is to design,...
-
Executive Assistant
7 days ago
Ottawa, Canada Restore Medical Clinics Full timeRestore Medical Clinics (RMC) is a fast-paced medical complex that takes a multidisciplinary approach to deliver healthcare services for the total person by providing a full range of medical services in one convenient location. Our vision is to provide compassionate, collaborative, and comprehensive care to all. RMC currently offers patients access to...
-
Executive Assistant
4 days ago
Ottawa, Canada Royal Bank of Canada Full time**Job Summary** **What is the Opportunity?** As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise...
-
Executive Assistant
1 hour ago
Ottawa, Ontario, Canada MDA Space Full timeBuilding the space between proven and possible, MDA Space (TSX:MDA) is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a 55-year+ story of world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration...
-
Executive Assistant
2 weeks ago
Ottawa, Canada The Department of Surgery, The Ottawa Hospital Full timeThe Division of General Surgery in the Department of Surgery (DoS) is currently looking for a **full-time, permanent** Executive Assistant. Please see below for details. Under the direction of the Division Head of General Surgery, the Executive Assistant is responsible to perform a full range of administrative and clerical support services in accordance...
-
Executive Assistant
2 weeks ago
Ottawa, Canada Westboro MIC Full time**Executive Assistant** This role will be responsible for providing comprehensive support to the President and to the CEO, administering the company’s office requirements, and playing an integral role in the coordination of marketing, social media, and event management. This position requires someone experienced in administration assistance with a high...
-
Executive Assistant
5 days ago
Ottawa, Canada S&R Mechanical Full time**S&R Mechanical**specializes in mechanical heating and plumbing in institutional, industrial, commercial and residential sectors. S&R Mechanical is built around a dynamic team of employees who respect and value one another. We are committed to be innovative industry leaders who are focused on providing solutions with everyone we partner with. We celebrate...
-
Executive Assistant
29 minutes ago
Ottawa, Canada Bank of Canada Full time**Executive Assistant** **Take a central role** The Bank of Canada has a vision to be “a leading central bank—dynamic, engaged and trusted—committed to a better Canada.” No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in a diverse and inclusive organization with significant impact...
-
Executive Assistant
2 weeks ago
Ottawa, Canada The Minto Group Full time**Executive Assistant** **Location: In office at 180 Kent Street, Ottawa Ontario** As per Minto policy, please note that this position is located at a Minto site where proof of full Covid-19 vaccination is mandatory. **Build your future at Minto!** Since 1995, we’ve been proudly building better places for people to live, work and play, one home and one...