Administrative Assistant Iv, Qualified

**WHO WE ARE**

“Energizing the Future.”

TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity. For over 114 years, TransAlta has been a responsible operator and proud community member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.

**ABOUT THE ROLE**

We are hiring for an Administrative Assistant IV - Qualified. The focus of this union role will be supporting the Accounts Payable (“AP”) team. As the Administrative Assistant IV - Qualified, you will be under the supervision of the Supervisor, Accounts Payable and will be required to perform all aspects of the job in accordance with TransAlta’s defined standard procedures. You are primarily responsible for performing accounting and clerical tasks related to the efficient maintenance and process of accounts payable transactions.

This is a full-time salaried, union role based out of our Head Office in Downtown Calgary with the flexibility of a hybrid work schedule (days in office & days at home).

**Collective Bargaining Agreement**:CEWA

This position is administered under the CEWA Job Posting provisions.

**WHAT YOU WILL DO**

**Typical Duties**
- Preparing and compiling various daily/weekly/monthly reports, charts and tables. Researching, processing, summarizing and transcribing information/data, and verifying for accuracy and completion. Initiate or carry out any required corrective action and perform straightforward analyses. Prepare, issue, process and record financial data/paper/transactions for the company unit
- Compiling, verifying, recording, tracking, reconciling and processing a variety of schedules, charges, forms and documents, including invoices. Verifying and assisting managers and supervisors with the preparation of budgets and monthly deviation reports
- Maintaining and updating databases and spreadsheets and developing or assisting with the development of new or modified databases and spreadsheets. May perform limited payroll preparation and purchase supplies
- Providing information to internal and external customers regarding such things as work schedules, appointments, and related procedures or policies, by referring to a variety of information sources. May set up a variety of customer appointments to schedule appointments, and handle or refer complaints
- Composing and proofreading to produce professional documentation for review and authorization by a supervisor
- Providing various system controls, cash controls and account or invoice reconciliation and ensuring schedules are followed. Trained and experienced in all cost recording platforms, able to run and interpret reports and follow through on potential issues or actions.
- Accumulate and compile time-keeping information, trained and experienced in time tracking platforms, able to interpret data and liaise with team members and HR to resolve issues.
- Schedule, facilitate and document internal and external meetings. Produce agendas, mediate discussions to use time efficiently, and produce high quality meeting records complete with notes and actions
- All duties and responsibilities will be performed in accordance with established health, safety and environmental principles, corporate policies, practices and procedures and applicable government legislation._

**AP Duties**

Providing day-to-day support to the AP team which includes but not limited to:

- Maintain finance systems, procedures, and policies to uphold corporate standards, workflow efficiencies, and SOX compliance
- Process and reconcile a high volume of vendor invoices each day, ensuring accurate matching and posting
- Prepare and organize invoices, expense reports, Visa statements, and journal vouchers for timely entry into the accounting system
- Capture and verify invoice data using OCR technology, routing exceptions for further review as needed
- Cross-check invoices against purchase orders to confirm receipt of goods or services, correct pricing, and proper account coding
- Generate daily cash-flow forecasts to support treasury and working-capital planning
- Partner with cross functional stakeholders to identify opportunities and implement enhancements to existing financial processes
- Serve as the primary point of contact for both external vendors and internal customers, resolving billing inquiries and discrepancies
- Ensure that vendor discounts are applied, and payments are issued within agreed terms
- Investigate outstanding vendor balances, reconcile account statements, and communicate resolution plans
- Perform month end reconciliations of statement activity, journal entries, and subledger b