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Front Desk Receptionist

3 weeks ago

Montréal QC, Canada Material Legal Technologies Inc. Full time

We are seeking a professional, friendly, and detail-oriented individual to join our legal team as a Front Desk Receptionist. As the first point of contact for clients and visitors, you will play a critical role in ensuring the smooth operation of our office and providing excellent customer service. This is an exciting opportunity for someone looking to work in a dynamic and fast-paced legal environment.

**Responsibilities**:

- Greet and welcome clients, visitors, and vendors with professionalism and courtesy.
- Answer and direct phone calls, take messages, and respond to general inquiries.
- Manage scheduling and appointments for lawyers and staff, ensuring a well-organized calendar.
- Maintain client records, file documents, and ensure proper filing and confidentiality of sensitive information.
- Coordinate meetings and conferences, arrange meeting rooms, and handle logistics for client appointments.
- Assist with administrative duties, such as handling incoming mail, preparing correspondence, and ensuring the office runs smoothly.
- Process incoming and outgoing legal documents, ensuring proper delivery and tracking.
- Support the legal team with general office tasks and document management as needed.
- Maintain the reception area, ensuring it remains clean, organized, and welcoming.
- Provide exceptional customer service to clients, ensuring a positive and professional experience.

**Requirements**:

- Previous experience as a receptionist, preferably in a legal or professional services environment.
- Excellent communication skills, both verbal and written.
- Strong organizational skills and the ability to multitask in a busy office.
- Ability to handle confidential and sensitive information with discretion.
- Professional appearance and demeanor.
- A positive, proactive attitude with the ability to work both independently and as part of a team.
- Knowledge of legal terminology or prior experience in the legal field is an asset, but not required.
- Bilingual (English/French) is an asset, depending on the region.

**Job Types**: Full-time, Part-time

Pay: From $21.40 per hour

Expected hours: No less than 8 per week

Additional pay:

- Bonus pay
- Signing bonus

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person