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Human Resources Assistant

3 weeks ago

Mississauga, Canada Aramark Full time

Your superior communication skills, and your ability to professionally juggle competing priorities, make you uniquely qualified for this important role as Executive and HR Assistant. Reporting directly to the VP of Human Resources, you will provide support to the President & CEO, the CFO, VP of HR and VP Legal. You exercise good judgement in a variety of situations, always displaying an innate ability to be discreet, professional and action oriented. You must have the ability to work independently and/or in team environments on projects and must be able to work under pressure at times, to handle a wide variety of activities and confidential matters with discretion. We offer a competitive salary, immediate enrollment in our healthcare plan, company pension plan and a bright, modern office environment.

**Responsibilities**:

- Provide high-level administrative support to the CEO, CFO, VP HR and VP Legal
- Proactively manage calendars to accommodate shifting priorities and independently schedule meetings.
- Make travel arrangements and compile itineraries and documents for travel and related meetings. Complete travel expense reports, ensuring accuracy, timeliness and compliance with policies.
- Compose, prepare and manage confidential correspondence, reports and other complex business documents.
- Participates as an adjunct member of the Leadership Team including assisting in scheduling meetings and attending all meetings.
- Takes and distributes minutes at such meetings as deemed necessary.
- Maintains electronic HR files to ensure compliance with policies and provincial legislation.
- Maintain organization charts.
- Manage the Scholarship and Recognition Programs.
- Prepare Onboarding plans for new leadership talent.

**Qualifications**:

- Proven experience as an executive assistant or similar role.
- Excellent organizational and time management skills.
- Strong attention to detail and problem-solving abilities.
- Ability to handle confidential information with discretion.
- Strong written and verbal communication skills.
- Budgeting experience with aptitude for detail and accuracy.
- Strong interpersonal skills and the ability to build relationships with stakeholders.
- Be adaptable to various competing demands and demonstrate the highest level of customer service and response.
- Forward looking individual, who actively seeks opportunities for improvement and proposes solutions.
- Post secondary diploma/degree/ designation in Human Resources and/or Marketing/Business Administration or other related field.
- Minimum five years of experience in a related administrative, progressive position is required;

**Education**:
**About Aramark**:
**Our Mission**

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

**About Aramark