Administrative Assistant, Projects

Vitalus Nutrition has grown from a small family-owned business to a trusted international supplier of specialty dairy ingredients for large-scale processors and brands. Our transparent, ethical and service-driven approach has helped us build long-standing relationships with customers throughout the world. Our purpose is to improve lives by unlocking the nutritional value of milk.

**Bringing Milk to Life**

We constantly look for ways to improve the work environment, provide a safe workplace, communicate company information, encourage employee collaboration, and provide ongoing training to assist employees in performing their current job and preparing for career opportunities. Our compensation and benefits package are very competitive.

We pride ourselves on creating a healthy, respectful, and safe work environment where managers and co-workers care about who you are and support you in learning this new role. This relates to our core values of CARE, INTEGRITY and EXPERTISE.

**POSITION OVERVIEW**:
The primary role of the Administrative Support, Projects is to provide a full range of administrative support duties and coordination support of activities to the Sr. Director, Project Management and the rest of the Projects Department. This includes providing support in the coordination of extensive appointment management and administrative duties.
- **VALUES**: Integrity, Care & Expertise (ICE)
- **PURPOSE**: Improving Lives - By unlocking the Nutritional Value of Milk

**KEY RESPONSIBILITY AREAS**
- Assist members of the project team manage their time and resources including the maintenance of daily appointment calendars, securing bookings, coordination of team and company meetings, special events, planning, and other management-level meetings.
- Assist project team with preparing and editing presentations using PowerPoint, Visio etc. as may be requested.
- Provide administrative support: e.g., data entry, filing, setting appointments, and other support requests.
- Maintain the project library and project tracking documentation up to date.
- Support projects team in the timely completion of project deadlines.
- Follow up on project task activities for the projects teams
- Support corporate travel and meetings arrangements, by developing itineraries and agendas, scheduling transportation, and booking accommodation and meeting venues. Compile expense reports for the Project team.
- General procurement and meeting room maintenance. Scan and copy the documentation.
- Troubleshoot office technology problems of limited scope.

**COMPETENCIES** (Knowledge, Skills, Ability)
- Strong organizational skills with the ability to multi-task and work under pressure - must adhere to deadlines and be able to prioritize.
- Strong oral and written communication skills, ability to take minutes, build presentations and summarize information.
- Ability to manage, prioritize and deliver/execute multiple tasks.
- Self-motivated with the ability to work independently with mínimal supervision.
- Ability to gather, analyze and interpret data and be able to present / communicate to the team.
- Detail-oriented with strong analytical skills.
- Ability to learn quickly in a fast-paced environment and take instructions when required.
- Able to provide excellent service for internal and external project stakeholders.

**MINIMUM QUALIFICATIONS**
- Relevant business administration, project management or engineering background in support duties with at least 3 years of work experience.
- Background knowledge in cloud-based collaborative platforms, i.e. Miro, and Touch Plan is an asset.
- MS Project's understanding is an asset.
- Experience performing administrative duties for different stakeholders.
- Flexibility of schedule
- Experience in reading legal / contractual documents is desired.

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: Hybrid remote in Abbotsford, BC