Front Desk Receptionist

5 days ago

Scarborough, Canada Century 21 Percy Fulton Ltd. Full time

We are currently looking for an engaging, enthusiastic and service-orientated part-time Office Receptionist to join our team at Century 21 Percy Fulton Ltd. This is an important role at the forefront of our brokerage where you will be the first contact for our clients.

Must have availability for rotating shift: Monday to Friday (from 9 am to 9 pm)
Must be available to work rotating weekend shift

**Responsibilities**:
Operate a multi-line switchboard and direct/page incoming calls to the appropriate person
Greet and assist all clients in a friendly and professional manner
Process mail, faxes, couriers and deliveries in a timely manner
Book and Confirm Appointments with clients
Type property listings into the real estate database
Type legal paperwork such as offers/waivers/amendments with accuracy
Registering new agents to Quick office database and ensuring all data is correct

**Requirements**:
Must have previous Customer Service experience

Must have previous Receptionist experience

Must be tech-savvy and comfortable with Windows, Outlook, Word, Excel

Knowledge:
QuickOffice, WebForms, NewStratus (MLS) - Nice to have
Strong computer skills (MS Office Suite - Word, Excel, PowerPoint, Outlook,
Photoshop, PowerPoint, Marketing systems

**Skills and Abilities**:
Excellent communication skills (both written and verbal)
Strong ability to prioritize and organize your work, problem solve, and work independently
Excellent time management skills and ability to adapt to a fast paced environment
Must possess the ability to maintain confidentiality of sensitive material
Strong interpersonal skills, professionalism and tact in dealing with all levels both externally and internally

**Job Type**: Part-time

Expected hours: 10 - 15 per week

Schedule:

- Night shift
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person

Expected start date: 2021-03-01

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