Real Estate Administrator

2 weeks ago

Georgetown, Canada Robbio Nicolle Team at eXp Realty Full time

**About Us**
At The Robbio Nicolle Real Estate Team, we’re redefining the client experience in luxury real estate through excellence, integrity, and service. With over half a billion dollars in real estate experience, our team blends expert strategy with a personal touch. We are growing and looking for the right team member to help support our fast-paced success.

**Overview**

**Role Expectations**:

- Manage calls and mitigate solutions on the calls
- Coordinate with the team for listing and buyer related transactions
- Assist and manage scheduleAttend appointments to ensure client experience and communication expectations are established
- Maintain and nurture current and past client relationships
- Draft listing contracts
- Draft buyer contracts
- Draft supporting offer related documents (amendments, schedules, notice of fulfilment etc.)
- Coordinate and assist in client retention activities (client appreciation event, annual property reports, birthday touches, gift arrangements etc.)
- Maintain and keep the database for clean filing
- Assist with bookkeeping coordination with bookkeepers and accountants
- Point of contact with all dedicated professionals (lawyers, mortgage brokers, accountant, bookkeeper, financial advisor, life insurance rep)
- Communicate with team and vendors where necessary
- Attend meetings with dedicated professionals to ensure clear communication
- Set up client prospect searches & sales reports

**Qualifications**:

- Previous administrative experience in real estate.
- Ontario Real Estate License (great-to-have)
- Strong communication skills with the ability to engage effectively with clients and colleagues.
- Proficient with Follow Up Boss through and through (This is our main database system to track all client communication, client information and metrics for the business).
- Proficient with Slack (This is the main internal message forum to keep communication with the back end team).
- Google drive filing systems and management
- TREB / MLS ◦ MATRIX / MLS (These are the main interfaces for the real estate system. The actual back end of the MLS system)

Join our team as a Real Estate Assistant and contribute to creating positive experiences for our clients while developing your career in the real estate industry

**Job Type**: Part-time

Pay: $45,000.00-$60,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

Expected start date: 2025-08-05

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