Office Coordinator/executive Assistant

2 weeks ago

Toronto, Canada MetCap Living Management Inc Full time

**MetCap Living Management Inc.** is one of the largest private third-party property managers specializing in multi-residential property management. We are a growth orientated company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick.

**MetCap Living Management Inc.** has an immediate opening for an Office Coordinator/Executive Assistant

The Office Coordinator/Executive Assistant will be responsible for overseeing the general organizational duties of our Head Office and providing comprehensive, confidential and professional level administrative support to the both the President/CEO and the CFO and Head Office in a busy work environment.

**Accountabilities**
- Oversee the general needs of Head Office in conjunction with the Receptionist to ensure the office is running smoothly
- Manage vendors for corporate office (i.e. office cleaner, shredding company, postage machine etc.)
- Monitoring and maintaining office supplies inventory
- Scheduling and calendar management: manage President and CFO’s busy schedules; arrange site tours for president and contractors; coordinate client and internal meetings;
- Screening and directing calls for President/CEO and CFO;
- Maintaining and editing documents: manage President’s files; coordinate with commercial brokers and lawyers for drafting commercial leasing documents; edit and maintain corporate policies and forms;
- Track monthly financial reports; update reporting schedules;
- Manage employee vacation schedule; file expense reports;
- Travel arrangements: arrange flights, hotels and car rental for company staff and tenants; manage assigned corporate credit cards; etc.
- Registering company staff for events and conferences
- Organizing leasing reports and distributing to clients and executives on a weekly basis
- Manage company offsite storage and file retention
- Taking minutes during meetings
- Cover Reception for breaks and absences, as needed
- Other tasks assigned from time to time:
**Qualifications**
- 3+ years progressive experience in an administrative role
- Proficient in Word, Excel, PowerPoint
- Exemplary level of tact, discretion, and confidentiality
- Self-starter with a “can-do” attitude
- Superior cooperation and teamwork skills and ability to work collaboratively to accomplish common goals
- Detail oriented and highly organized
- Experience with event and conference coordination and travel arrangements
- Excellent customer service skills

**Job Types**: Full-time, Permanent

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