Facilities Administrator

**The Opportunity**: **WSP **is committed to creating workspaces for our employees to thrive. We are currently searching for a Facilities Administrator to join our Facilities Management team, located at our Vancouver office. **Why choose WSP?** - We value and are committed to upholding a culture of Inclusion and Belonging. - A **Canadian **success story - We are proud to wear the red and white of this beautiful country and show the world what Canada has to offer. - **Enhance **the world around you - from the environment to the highways, to the buildings and the terrain. **WSP **is the fabric of Canada. - **Outstanding **career opportunities - We are growing and pushing ourselves every day to be greater than yesterday. We are open to your ideas and trying new things. - **WSP **embraces a culture of exceptional **collaboration **with colleagues who are distinguished both by their **skills **and by the humility they show in their important work. Come find out for yourself what it's like to be a part of our journey. **We offer competitive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.** **#WeAreWSP** **What you can expect to do here**: - Provide administrative tracking for all Vendors and Landlords in your region; - Coordinate the project administrative processes and maintain accurate project documentation files in a timely manner; - Work with Office Reps to assist with vendor management and vendor replacement where needed; - Confirm contact information of vendors and manage online database of collected information; - Act as Facilities coordinator delegate for liaison with building management to communicate day to day issues that arise, e.g. elevators down, fire drill etc; - Manage actions assigned on security access system and office asset such as: workstations, offices, staff lockers, parking of company and employee vehicles; - Assist the facilities manager in monitoring and managing costs to meet budget; - Assist and oversee mail /courier operations on site if there is no mailroom technician; - Greet and direct clients and visitors in a cordial and professional manner; - Answer phone calls, and respond to inquiries; - Provide general administrative and clerical support, as required; - Support ad-hoc requests for assistance from the facilities management team. **What you’ll bring to WSP**: - **Your physical attendance at the office is required during weekdays**: - Completed High School Diploma; - 3 years of equivalent experience; - Project planning experience is desirable; - Completion of a post-secondary Diploma related to Office Administration is desirable; - Demonstrable administrative capabilities related to Excel (Pivot Tables, V-Lookup etc.); - Strong expertise in use of Microsoft Office Suite, including Word, Excel and PowerPoint; Positive attitude and a desire to succeed in a Corporate environment is essential. **Key personal attributes**:Is organized, Approachable and can recognize priorities. Lives the company vision and values. Presents professional image. Require mínimal supervision, Adopts "Best for WSP" approach in day to day activities. LI-Onsite **WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. At **WSP**: - We value our people and our reputation - We are locally dedicated with international scale - We are future focused and challenge the status quo - We foster collaboration in everything we do - We have an empowering culture and hold ourselves accountable Please Note: Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.