Office & Facilities Administrator

2 weeks ago

Vancouver, Canada REEF Full time

**Office & Facilities Administrator**

**Who You'll Work For**

REEF transforms urban spaces into community hubs that create jobs and bring new goods, services and experiences to the neighborhood. With an ecosystem of 5,000 locations and a team that's over 18,000 strong, REEF is the largest operator of parking real estate and delivery restaurants in North America. By connecting the world to your block, we're making the place you live, the place you love to be.

**Primary Duties and Responsibilities**
- Oversee and support all administrative duties in the office
- Answer, screen, and direct phone calls professionally
- Receive, sort, and distribute incoming mail and deliveries
- Prepare outgoing mail for couriers on a daily basis
- Maintain reception area and office space, arranging repairs when needed
- Co-ordinate and plan for office services, such as staff onboarding and offboarding, equipment, supplies, forms, storage and disposal of assets, and security services
- Manage relationships with certain vendors and suppliers, including building management
- Place orders, track, and process invoices for office supplies inventory.
- Coordinate with the IT team to resolve technical issues
- Assist the Customer Service team with processing refunds
- Assist the Accounting team with mailing out cheques, running reports, and scanning expenses
- Provide additional support to various teams as required

**Knowledge, Skills and Abilities**
- Proficient in Microsoft Office
- Familiarity with Great Plains and/ or AvidXchange is an asset
- Experience planning events for 50+ staff is an asset
- Excellent verbal and written communication skills
- Excellent time management and organizational skills
- Ability to work independently
- Attention to detail
- Ability to handle confidential information discreetly and professionally
- Willingness to learn and to grow with the company
- Minimum 3 years of office experience or in similar role
- A diploma or degree in administration or equivalent

**What We'll Provide**

Medical

Dental

Vision

Life and Disability

401K (US) or RRSP Contributions (Canada)

Paid Time Off (PTO)

**PHYSICAL DEMANDS**:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Frequently operate small office equipment such as a computer, tablet, and copier/printer, telephone.
- Work is performed in a professional office environment.

**WORKING CONDITIONS**:
Work is performed indoors for extended periods of time including up to the entire duration of shift.

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