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Facilities Assistant

2 weeks ago

Vancouver, Canada ICON Creative Studio Full time

**ICON Creative Studio - Facilities Assistant Job Description**

**Main Job Tasks, Duties and Responsibilities**
- Assist with setting up Studio spaces for Social clubs
- Assist IT as needed with coordinating intra-office moves
- Arrange catering for employees doing OT
- Distribute employee OT dinner orders for all production teams
- Implement best practice processes to increase efficiency
- Arrange for contractors to perform maintenance work as needed
- Prepare access FOBs to new employees and assist with any access issues
- Create and manage inventory for studio office supplies. Order more as needed
- Ensure the studio is tidy and presentable
- Provide prompt response to requests and issues from facility occupant
- Respond to employee enquiries about office rules and procedures
- Note safety issues and discuss them with the Health and Safety Committee
- Ensure compliance with health and safety regulations
- Maintain emergency equipment and review office safety plans
- Allocate office space according to needs
- Run errands when required (supply pick up and delivery drop off, keys cut, etc)
- Refill toilet papers and paper towels dispensers
- Manage waste and recycling
- Order, assemble and maintain furniture
- Preparation and organization for client visits
- Cover reception as and when required
- Prepare temporary signage for shared spaces, appliances, etc
- Minor maintenance (ex, hanging pictures)

**Qualifications**
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Excellent written and verbal communication skills
- Professional attitude and appearance
- Ability to be resourceful and proactive when issues arise
- Multitasking and time-management skills, with the ability to prioritize tasks
- Ability to stand for extended periods of time
- Ability to walk four flights of stairs